Administration Professional

Founded and headquartered in Switzerland, Avaloq is continuously expanding its global footprint with around 2,500 colleagues in 12 countries, and more than 160 clients in 35 countries. We are an industry-leading provider of wealth management technology and services for financial institutions around the world, including private banks and wealth managers, investment managers, as well as retail and neo banks. Our research led approach and continual innovation is powered by the passion and creativity of our colleagues.
We are always looking for talented people to join us on our mission to orchestrate the financial ecosystem and democratize access to wealth management. Avaloq offers the opportunity to work closely with some of the world’s leading financial institutions as we jointly develop and shape careers. Championing a collaborative, supportive and flexible work environment empowers our colleagues to reach their full potential.

Job Description

Your tasks

• Serve as first point of contact for visitors and as reception for guests with focus on hospitality and operational excellence.
• Work alongside the Office Manager in providing entire office administration functions
• Monitor office supplies, place supply orders when necessary
• Monitor and log office expenses and costs
• Manage relationship with the external vendors, including timely payments
• Work with building management and service providers to ensure adequate maintenance of office premises and timely servicing and repair of all office equipment.
• Partner with HR and IT in onboarding and off-boarding process for new hires and exiting employees.
• Assist in organizing social engagements and team events
• Liaise with travel management companies to coordinate travel arrangements and hotel reservations for international trips of our staff and help with logistics for global management visitors
• Other ad hoc administrative duties as assigned

Qualifications

• Bachelor’s degree in real estate, facilities management, building technology management, business administration or related field.
• At least 2 years of relevant work experience
• Proficient in the use of all Microsoft Office tools
• Hands-on with a can-do, positive attitude
• High level of attention and accuracy on detailed work tasks, superb organization skills with ability to prioritize, manage multiple tasks and projects and meet deadlines
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and external partners
• Good command of spoken and written English
• Self-motivated with the ability to work independently and as an integral member of the team in Manila as well as in rest of Asia and Europe

Additional Information

In the fulfillment of the role, we are required to work in the office 5 days a week, normal working hours.