Administrative Assistant

Company: Filinvest Alabang, Inc.

JOB DESCRIPTION

As an Administrative Assistant, you will play a crucial role in supporting the efficient functioning of the organization by providing administrative and clerical support to HRAD. Responsibilities will encompass a wide range of tasks, including fixed asset management and inventory, handling documentation, and ensuring a smooth workflow within the office.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

OFFICE ADMINISTRATION

Office Management:

Manage office supplies and equipment, ensuring availability and functionality.

Documentation and Record Keeping:

Prepare and edit documents, reports, and presentations as needed.

Maintain accurate and up-to-date records, both in physical and electronic formats.

Data Entry and Database Management:

Enter and update information in databases and spreadsheets.

Ensure data accuracy and integrity in various systems.

Meeting Support:

Assist in the preparation of meeting materials.

Attend and record minutes during meetings as required.

FIXED ASSETS

Asset Tracking and Documentation:

Maintain an accurate and up-to-date inventory of fixed assets.

Record essential information such as acquisition date, cost, depreciation, and location for each asset.

Asset Valuation:

Regularly assess the value of fixed assets to reflect changes in market conditions or asset conditions.

Collaborate with Finance Team to conduct periodic appraisals if necessary.

Asset Disposal and Retirement:

Coordinate the disposal or sale of obsolete or unused assets.

Update records and ensure proper documentation of asset retirements.

Reporting :

Generate regular reports on fixed asset status, depreciation, and valuation for management and financial reporting purposes.

Provide insights and analysis to support decision-making related to fixed assets.

Collaboration:

Work closely with finance, procurement, and operations teams to ensure seamless integration of fixed asset management processes.