Administrative Officer

QUALIFICATIONS:

• A 4-year college degree in business administration or a relevant area of study
• Minimum of one year of previous experience in a similar role
• Demonstrated ability to work effectively under pressure
• Strong communication skills with close attention to detail
• Good interpersonal skills with the ability to build strong relationships
• Good practical experience with office management software like MS Office
• Ability to multitask and prioritize own workload

RESPONSIBILITIES:

• Manage the day-to-day operations of the commissary and store, including scheduling meetings and appointments, organizing files, and handling correspondence, inventory management, and production and delivery schedule.

• Ensure that all products meet quality standards and regulatory requirements.
• Optimize production processes to maximize efficiency and minimize costs.
• Manage the process of obtaining and renewing permits and licenses required for business operations.
• Ensure compliance with all regulatory requirements and deadlines.
• Keep accurate records of permits and licenses and ensure they are readily accessible for inspection.
• Overseeing maintenance and repair activities for office facilities and equipment.
• Coordinating with vendors and service providers for facility-related services.
• Ensuring a safe and secure working environment for employees and visitors.
• Identifying and evaluating potential suppliers and vendors.
• Negotiating pricing, terms, and contracts with suppliers to obtain the best value for the organization.
• Placing orders for goods and services and ensuring timely delivery.
• Monitoring inventory levels of materials, supplies, and equipment.
• Tracking usage and consumption patterns to forecast future needs.
• Implementing inventory control measures to minimize waste and optimize stock levels.
• Analyzing purchasing trends and expenses to identify cost-saving opportunities.
• Developing and implementing cost reduction strategies to improve efficiency and profitability.
• Maintaining accurate records of purchases, expenses, and budget allocations.
• Ensuring compliance with procurement policies, procedures, and regulations.
• Maintaining documentation and records related to procurement activities, contracts, and vendor agreements.
• Coordinating with internal stakeholders, such as finance and legal departments, to ensure adherence to procurement guidelines.
• Assisting with clerical tasks when needed.