Chief of Staff

CLIENT: A mining company

LUZON OFFICE (headquarters): Taguig City, Metro Manila

MINDANAO OFFICE (plant/mining site): Agusan Del Norte

MALAYSIA OFFICE: Selangor, Malaysia

POSITION: CHIEF OF STAFF (PRINCIPAL EXECUTIVE ASSISTANT)

REPORTING TO THE: Group CEO (Malaysian-Chinese national)

SALARY BUDGET: OPEN

JOB LOCATION: The work location is indefinite as this position requires extensive travel (with the Group CEO) in any part of the Philippines, including Malaysia & possibly other APAC/non-APAC countries

JOB SUMMARY:

• Acts as a strategic advisor to the Group CEO and senior management team
• Represents the Group CEO in meetings, by email, and phone calls with internal and external stakeholders
• Plans and directs all administrative, financial, and operational activities for the Group CEO
• Performs complex and confidential professional-level executive administrative support duties in support to the CEO/senior executive leadership as directed
• Manages the Group CEO calendar and prioritizes their time and schedule
• Drafts letters, contracts, emails, reports, and other correspondence on behalf of the Group CEO
• Supports the Group CEO in meetings by taking notes and assuming responsibility for completion of action items
• Acts as the liaison between the Group CEO/ and other executives, clients, and stakeholders to ensure consistent communication and ensuring involvement or decision-making at the proper time
• Participates with the Group CEO and senior management team in strategic planning, policy development, and decision-making
• Ensures timely and effective completion of projects and initiatives of the Group CEO
• Researches and recommends new and revised policies and strategies
• Creates and maintains systems and processes to streamline operations
• Establishes standards and procedures for hiring and managing the office staff and personnel for the Group CEO
• Maintains accurate confidential files and data records

QUALIFICATIONS:

• Bachelor's Degree in any field
• Must have extensive experience as Chief of Staff
• Must be able to perform the duties as stated above
• Must have a valid passport
• Must be willing to do extensive local and overseas travel (50% to 80% of the time with the Group CEO)
• Must have good communication skills
• Must have a 'can do' attitude and willing to take initiative with confidence
• Resilient, ability to manage multiple projects and deliver quality work to deadlines
• Discretion, diplomacy and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
• Meticulous attention to detail

NOTE: Only shortlisted candidates will be contacted