Contract Administrator

ZigZag is on the lookout for a Contract Administrator to join our team! About the role We are seeking a detail-oriented and experienced Contract Administrator to join our team.
The ideal candidate will be responsible for overseeing the contract lifecycle from inception to execution, ensuring compliance, mitigating risks, and supporting our organization’s contractual needs. This role requires a proactive individual with strong negotiation skills, legal knowledge, and the ability to manage multiple tasks efficiently. Key Responsibilities: ● Contract Review and Preparation: Draft, review, and prepare contracts based on agreed templates, ensuring all terms and conditions are clear, comprehensive and aligned with company policies and objectives.
● Risk Analysis and Mitigation: Analyze potential risks associated with contract terms and conditions, and develop strategies to mitigate these risks.
● Negotiation: Negotiate terms and conditions with clients, vendors, and other stakeholders to ensure favorable outcomes for the company.
● Updating Contracts: Regularly update existing contracts to reflect changes in law, policy, or business requirements subject to the management’s approval.
● Clauses, Payment and Deadline Tracking: Monitor clauses, payment schedules and contract deadlines, ensuring all rights, obligations are met in a timely manner.
● Meeting Leadership: Chair meetings related to contract negotiations, reviews and other pertinent discussions.
● Contract Renewals and Amendments: Manage contract renewals and amendments, ensuring continuous compliance and relevance to the company’s needs.
● Issuing Contract Variations: Prepare and issue contract variations as required, documenting all changes meticulously.
● Record Maintenance: Maintain detailed and organized contract records and files for easy access and audit readiness.
● Contract Monitoring: Ensure all contracts are adhered to and uphold their terms and conditions throughout their lifecycle.
● Document Preparation: Prepare contract documents for execution, ensuring accuracy and completeness.
● Research and Resolution: Conduct research to resolve any contract-related issues, providing timely and effective solutions.
● Proposal Support: Support the development of proposals by providing relevant contract information and assistance.
● Liaison Role: Act as a liaison between internal teams, clients, and vendors to facilitate clear communication and effective contract management.
● Dispute Resolution: Address and resolve any disputes or issues arising from contracts, ensuring fair and legal outcomes.
● Authorization Tracking: Track authorizations and correspondence related to contracts, maintaining accurate records. Qualifications: ● Education: Bachelor’s degree in Law, Legal , or a related field. A Juris Doctor (JD) or being a member of the Bar is a plus.
● Experience: Minimum of 1-5 years of experience in contract administration, legal advisory, or a related role.
● Legal Knowledge: Strong understanding of contract law, legal principles, and regulatory requirements.
● Negotiation Skills: Proven ability to negotiate terms and conditions effectively with various stakeholders.
● Analytical Abilities: Strong analytical skills to assess risks and make informed decisions.
● Attention to Detail: High level of attention to detail to ensure accuracy in contract preparation and review.
● Communication Skills: Excellent verbal and written communication skills for effective liaison and negotiation.
● Organizational Skills: Strong organizational skills to manage multiple contracts, deadlines, and tasks simultaneously.
● Problem-Solving: Ability to research and resolve contract issues efficiently.
● Proficiency: Familiarity with contract management software and proficiency in Google Suite Products. Application Process: Interested candidates should submit their resume, cover letter, and references to  . Please include “Contract Administrator Application” in the subject line. Applications will be reviewed on a rolling basis until the position is filled.
Join our team and contribute to our mission by ensuring our contractual processes are streamlined, compliant, and beneficial for all parties involved.