CORPORATE ADMIN MANAGER

CORPORATE ADMIN MANAGER

Job Summary: Responsible for providing administrative services to all employees through assignment, maintenance, and custodianship of company assets such as company vehicles, computers, mobile phones, and office supplies

SPECIFIC DUTIES & RESPONSIBILITIES :

Management of Administrative Services:

· Manages office upkeep and cleanliness of offices through supervision of Janitors,

· Attends to messenger and courier needs in Makati,

· Maintains office equipment and furniture/fixtures in Makati Offices,

· Ensures maximization of office spaces in Makati through space planning

· Maintains Warehouses in Makati through the implementation of Records Management by Functional Heads,

· Coordinates travel and lodging requirements of traveling office and sales personnel of the Philsteel Group, ensuring cost-effectiveness, timeliness and integrity of all transactions.

· Ensures availability of office supplies at all times

· Manages the timely preparation of requisition for office supplies, management and storage of office supplies, and issuance to department requisitioners and checking the billings from suppliers.

· Assigns service vehicles by company policies and maintains records on assignment, transfers, and disposal of said service vehicles.

· Handles registration and insurance coverage and monitors repairs, ensuring that these are within company policy.

· Issues gas cards upon approval of the COO and within limits set by the company. Monitors use of gas cards and processes payments to the accredited gas supplier.

· · Issues mobile phones by the phone policy. Monitors usage within set limits and processes payments to the Cellphone Company.

· · Administers landline phone usage and maintenance and requests for payment to the Telephone Company.

· Provides copying machines as needed by the departments, attends to repairs that are needed, and processes payment to the supplier.

· · Administers courier of documents to and from the Makati Office to Plants, Regional Offices, and field personnel.

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RECORDS MANAGEMENT:

· Ensures effective and efficient records management by the Functional Heads and maintains the Central Storage of Files in the Makati Office.

· Coordinates disposal of files with the approval of the file owners.

OFFICE UPKEEP & MAINTENANCE:

· Ensures that Makati Offices are well kept and clean through effective management of the 3rd party services and monitoring of their performance.

· Maintains all Office Equipment, furniture, and fixtures for Makati Offices.

· Conducts Space Planning to ensure that office spaces in Makati are maximized.

Others:

· Monitors and evaluates the performance of the Admin. Staff

Ensure that fast and efficient services are provided to all Departments in the Group.

· Ensures compliance to all Policies & Procedures when processing documents related to admin. services.

· Reviews existing admin. policies about Mobile Phones, gas cards, use of service vehicles, travel, records management, etc. and recommends revisions if needed.

· Ensures compliance to government codes and regulations

· Manages various tasks and projects as they arise and upon the manager's request.

QUALIFICATIONS:

· Must have at least 15 years of work experience in workplace management, budget management, fleet, and general administrative services from reputable organizations

· With an established network of Telecommunication and Gas Companies, Hotels & Airlines.

· Graduate of any four-year college course from reputable schools and universities. A graduate in Business Administration of Engineering is an advantage.

Personality Musts and Wants

· Cost conscious

· With proven integrity

· Highly organized, systematic and meticulous with details

· Pro-active and resourceful

· Highly service-oriented

WE KINDLY REQUEST THAT ONLY CANDIDATES WHO MEET THE OUTLINED QUALIFICATIONS APPLY. APPLICANTS WHO DO NOT MEET THE SPECIFIED CRITERIA WILL NOT BE CONSIDERED. THANK YOU.