Executive and HR Administrator

Hi! We’re Smartsourcing, looking for an Executive and HR Administrator who can work with us full-time and on-site!

Where?📍 Crown 7 Business Centre, Pope John Paul II Ave, Cebu City, Cebu

As an Executive and HR Administrator,

You will support our client’s Leadership and HR teams with a focus on HR administration and initiatives including engagement, recruitment, onboarding & offboarding. You will also provide support in recruitment, cultural engagement, cultural activities, onboarding and offboarding and providing our Leadership Team support in their various functions.

Some of the things we expect you to do are to:

• HR Support and Employee Experience (60%) (AU & PH)
• Assist with recruitment including phone screening, liaising with candidates, booking and conducting interviews and managing job adverts when required
• Generation of employment contracts and other employee letters
• On-boarding off-boarding of employees on relevant systems
• Compliance reporting
• Ad-hoc reporting for employee leave and payroll dates
• Maintain up-to-date employee files within our HRIS, Employment Hero
• General administration of employee-related systems and correspondence
• Leading the coordination of social events (AU & PH)
• Ordering stationery and other office supplies (AU)
• IT and Laptop logistics for new starters and leavers
• Coordinating quarterly huddle presentations and GoGetter nominations
• Managing team surveys such as the twice-yearly engagement survey
• Support the Leadership Team to deliver various compliance requirements across teams
• and the organisation (e.g. internal quarterly goals completion, safety meetings & checks,
• company secretarial & administration support, policy updates)
• Monthly Board meeting arrangements (diary management)
• Assisting with business research on a variety of topics
• Support the CEO / CFO with developing presentations on an ad-hoc basis

Requirements

We would need you to be or have the following:

• Previous experience in administrative support required, Executive support or HR admin experience desirable
• Strong organisational skills
• Proactive problem solver
• Strong written and verbal communication skills
• Ability to prioritise with strong time management skills
• Microsoft Excel, Powerpoint intermediate skills
• Can-do attitude
• Customer service focus

Benefits

Be a part of the Smartsourcing crew 😄!

Smartsourcing was born with the purpose of changing people’s lives. Our goal is not only to make sure businesses grow and succeed but also, that you love where you work and thrive. We recruit, train, and support you and provide great benefits. We take pride in the fact we are an award-winning organisation, hailed as one of the best employers and workplaces in Asia as seen on Great Place to Work and HR Asia .

Here’s why we think you’d love working at Smartsourcing…

At Smartsourcing, we’re all about fostering a positive work environment for you. We’re always looking for folks who are unafraid to be their absolute authentic selves because we value diversity and inclusion.

We’re proud to be a certified Great Place to Work. We believe that we can expect the best out of you only when you're happy with where you work and what you do. This is why It is so vital for us that you have a healthy work-life balance.

Some of our company perks include:

• 💰 Above-industry salary package
• 🌞 Day Shift
• 😊 Fixed weekends off
• 👩‍⚕️ HMO coverage for you and your dependent/s after one (1) month
• 😋 Free lunch every day
• ☕ Free coffee every day (latte, americano, or cappuccino) made by our in-house barista
• ⛹️ Sports wellness clubs including free-diving
• 🏋️ Subsidized gym membership at Anytime Fitness
• ✈️ Travel opportunities to Australia
• 🙌 Exclusive discounts in selected restaurants and merchants
• And so much more!