Executive Assistant

Position: Executive Assistant

Working Hours : Monday - Friday; Central Time office hours

Salary Range: USD 900 - USD 1,200/month

Tasks:

• Data Collection and Management: Collect, track, and aggregate production data from various platforms. Ensure accurate and timely data entry and maintenance.
• Payroll Coordination: Serve as a liaison between staff and our bookkeeping vendor for payroll reconciliation. Address staff payroll inquiries and discrepancies.
• Staff Onboarding/Offboarding: Facilitate staff onboarding and offboarding processes. Coordinate necessary paperwork and documentation.
• Hiring Process Management: Manage the front half of the hiring process, including posting job listings, overseeing assessments, and conducting initial screening interviews. Schedule interviews with hiring managers as appropriate.
• Administrative and Bookkeeping Support: Assist in lower-level administrative tasks, including but not limited to data entry, filing, and correspondence. Take over specified bookkeeping tasks from our vendor, ensuring accuracy and compliance.
• Undertake ad hoc assignments and special projects as directed by management.
• Demonstrate autonomy and problem-solving skills in handling assigned tasks.

Requirements

• Minimum 2-3 years of proven experience as an Executive Assistant.
• Bachelor's Degree required.
• Basic knowledge or experience in bookkeeping, accounting, or data collection required.
• Ability to work independently and demonstrate strong problem-solving skills.
• Experience in recruitment processes, including managing job boards, overseeing assessments, conducting initial screening interviews, and scheduling interviews with hiring managers preferred.