EXECUTIVE PMO - ASAP

Key Accountabilities

This role involves providing oversight, guidance, and support to project and program leaders, as well as ensuring that the necessary governance structures and processes are in place to drive successful outcomes.

Provide support in managing the executive governance of AMS (communication strategy, planning, preparation of presentations, facilitating committees, tracking and documenting key decisions and actions), help in the execution of strategic initiatives (communication and interaction with executive stakeholders, realization of analysis, documenting and reporting results to leadership team) and support leadership teams in the delivery of their priorities (project planning and monitoring, realization of presentation, organizing and driving governance)

Key Responsibilities

Governance support

Establish and maintain effective governance structures

Help for the organization and preparation of governance committees

Support the agenda definition with key contributors

Support the realization and consolidation of the presentation, by producing executive level presentation documents (mainly on powerpoint) and liaising with different stakeholders to define/collect the content

Organize and drive review sessions

Support committees facilitation

Documents minutes, key decisions and actions

Follow-up the realization of actions

Strategic initiatives execution support

Collaborate with leadership to develop and execute strategic initiatives

Support the strategic initiative owner in achieving the expected results

Support in the planning realization and the monitoring of the defined actions

Follow up with the stakeholders involved and ensure the good progress

Foster strong relationships with key stakeholders

Monitor and report on performance, risks, and issues

Communicate effectively with executive leadership regarding status and outcomes

Realize analysis based on the information received, document and report the results to the leadership teams

Support delivery

Provide required support to the leadership teams on their delivery priorities

Provide guidance and support to project managers in delivering strategic initiatives

Ensure alignment of projects with organizational strategy and priorities

Mainly work on planning definitions and follow-up, documentation preparation, meetings facilitation and coordination across different stakeholders

Key Stakeholders

Internal to AMS

AMS leadership team (including CEO)

Department Heads

Team leaders

External

Entity executives (CxO)

Entity IT and Operations leadership teams

Regional and Group leaders

Qualifications and Experience (mandatory)

University graduate with experience in consulting and IT Roles +10 years, with +3 years in client facing management roles

Degree in business administration, project management, or related field

Proven experience in project/program management and PMO leadership

Strong experience in developing quality artefacts – Powerpoint presentations, plannings, meeting minutes...

Strong understanding of project governance and portfolio management principles

Excellent verbal and written English communication and presentation skills.

Experience in facilitating workshops, to drive outcomes

Excellent inter-personal, negotiation and stakeholder management skills

Strong analytical skills and effective in analyzing data

Creative, analytical ability in problem resolution and troubleshooting

Demonstrated ability to effectively influence at the most senior levels and be effective

Qualifications Experience and (preferred)

IT Graduate qualification

MBA or equivalent

Experience in supporting executive teams

Relevant certifications (e.g., PMP, PRINCE2) are a plus

Skills & Competencies

The ideal candidate for this role should possess strong leadership and decision-making abilities, exceptional problem-solving skills, and the capability to influence and negotiate effectively at all levels of the organization. They should be adept at managing complex stakeholder relationships, be highly organized, and have a strategic mindset to drive successful project deliveries aligned with organizational objectives.

This role requires a candidate who has the capability to work in a culturally diverse, dynamic environment and is delivery orientated.

Strong presentation and communication skills are critical, with a deep knowledge of Powerpoint presentations creation.

Candidate should be well organized and autonomous in realizing the tasks assigned.