Facilities Coordinator - Urgent Role

We are looking for an expert Facilities Coordinator to join our growing team at Jones Lang LaSalle Incorporated in Taguig.
Growing your career as a Full Time Facilities Coordinator is a great opportunity to develop relevant skills.
If you are strong in people management, decision-making and have the right initiative for the job, then apply for the position of Facilities Coordinator at Jones Lang LaSalle Incorporated today!

How we support the Whole You :

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.

Objective

This role will be providing facilities management advice with a focus on client relationship management, occupier interaction, asset lifecycle management and reporting, sustainability, health, safety and security of all visitors and occupants and the management of the operational FM budget. There is a key focus on the interaction and presentation of the client as a customer facing client, and also client as a tenant. A key responsibility of this role will be the management and interaction of the relationship with the client Facilities Manager, the Landlords of the various sites and their contractors/ agents.

To meet deadlines and prescribed reporting requirements in a timely manner.

To actively participate as part of the JLL Google Account team in the achievement of the overall objectives for the management of the properties, including the following key deliverables;

· Contract Management

· Standard Documentation Management and Administration

· Risk Management Program

· GUTS management and reporting

Focusing on the day-to-day operations of the property.

· To follow the agreed service delivery in the Site Field Manual for Facilities Management.

· Assist the Facilities Manager in confirming the correct operations, and to identify and address any operational aspects that require attention

· Respond in the first instance to any fault reports or service requests, including making first-response assessments of such items to determine appropriate resolution actions and prioritisation, and action accordingly by arranging repairs and maintenance as deemed necessary

· Assist the Facilities Manager in arranging the repairs and maintenance deemed prudent or works necessary for the protection of the premises or the supply of essential services and in the event of an emergency, including seeking quotations and following up verification of un-scheduled works in accordance with JLL guidelines.

General Accountabilities

· Notifying the relevant Incident Manager and Client FM Manager of any incident or other event at the premises that may give rise to a claim for damages and follow the JLL/client incident reporting process.

· Process contractor access requests, ensuring relevant isolation requests and impairment notices issued.

· Maintaining on-site based compliance documentation and providing assistance with essential services co-ordination as required.

· Maintenance of and report on compliance issues identified including Air Quality, JSA’s and H&

· Assist the Facilities Manager with ongoing contractor management, verification and review:

o Facilitate regular contractor meetings to discuss performance and ensure Vendor Management score sheet is completed monthly together with minuted meetings for major vendors such as Cleaners and M&E

o Maintain a register of all service contractors’ public liability insurances, and an insurance expiration tracking system to ensure contractor insurance compliance.

o Assist with a comprehensive analysis of operational issues including the evaluation of costs and criticality of repairs, upgrades and expenditure.

o Maintain a contract summary and registry for each area of risk management.

o Assist the Facilities Manager with management, review and reporting on operational expenditure forecasts and budgets.

o Verify that any client managed contracts and processes comply with the required regulations.

· Assist with maintaining emergency procedures manuals and implement training

· Provide input into the monthly dashboard report and collate and report on any areas of innovation that will help maximise the efficiency of the building.

· Administer JLL policies and procedures across the portfolio .

· Regularly review the level of operating expenses and implement any cost savings that may be achieved consistent with the overall asset management objectives ensuring adherence to property specific limits of authority.

· Attend risk management assessments and ensure that any risk management/essential safety measure issues are appropriately addressed and actioned in consultation with the Facilities Manager

· Provide input to a monthly operations report for delivery to key client contacts detailing on any significant issues that affected the property during the previous period and reporting on the operational budget.

· Be available by telephone after hours to respond to emergencies.

· Be available for all emergency matrix calls and incident crisis management.

· A high level of financial aptitude and budget management experience and the ability to ensure that services are offered in a timely, efficient and cost effective way.

· Communicate effectively with clients designated Managers and peers, keeping them informed of relevant activities. People driven and be seen to be “kicking goals” for the client.

· Show an ability to prioritise and process multiple tasks in a timely manner.

· Be punctual, well presented, helpful and reliable at all times.

· Be an effective communicator with clients, tenants and contractors.

· Provide flexibility in attitude towards any jobs required.

· Demonstrate the ability to make decisions within the bounds of delegated authority and see those decisions through to completion with the inclusion of well-documented records.

· Conduct open, constructive and collaborative relations with the wider team, superiors and clients

Location:

–Taguig, Philippines

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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About Us

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $20.9 billion, operations in over 80 countries and a global workforce of more than 103,000 as of December 31, 2022. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com .

Benefits of working as a Facilities Coordinator in Taguig:

● Learning opportunities
● Company offers career progression opportunities
● Competitive salary