Finance Operations Administrator

POSITION OVERVIEW

The Finance Operations Administrator is a crucial role that ensures the smooth and efficient operation of the client’s finance department by handling daily inventory chases, validations, purchase notifications, and administrative tasks. He/She possesses excellent communication skills, strong analytical abilities, and a keen eye for accuracy. WHAT WILL YOU DO? Inventory Management

• Own and manage the daily inventory chaser for goods receipt.
• Monitor and follow up with partners to ensure timely and accurate receipt of goods.

Goods Receipt Validation

• Perform daily validations for goods receipts, ensuring all key information matches before endorsement.
• Ensure the completeness of the validation process, addressing discrepancies promptly

Purchase Notifications

• Assist in sending daily purchase notifications to relevant partners.
• Follow up on purchase notifications as necessary to ensure smooth operations.

Reconciliation and Rectification

• Assist in reconciliation processes and rectification of discrepancies when necessary.
• Work closely with partners and internal teams to resolve any reconciliation issues.

Database and Tools Maintenance

• Maintain the reliability and accuracy of databases and tools.
• Ensure high standards of accuracy in all data entries and updates.

Documentation and Filing

• Perform daily upkeep of filing systems and documentation.
• Ensure all documents are organized and accessible for auditing and review purposes

Administrative Support:

• Attend various administrative matters as required.
• Provide support to the finance operations team to ensure smooth workflow.

Other Tasks

• Perform other official work as instructed by the immediate supervisor/manager.
• Recommend and proactively implement opportunities for increased departmental efficiency.
• Extend work hours when needed.

WHAT SHOULD YOU HAVE?

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• 1 to 2 yrs trained or employed in the BPO or Fintech company, catering similar service with our requesting client.
• Experience in inventory management and reconciliation processes.
• Excellent analytical, communication, and leadership skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Proficient in MS Office (especially Excel) and experience with accounting software (such as Quickbooks, SAP, or Oracle).
• Experience in Goods Receipt Validation.
• Experience in Purchase Notifications.
• Experience in Reconciliation and Rectification.
• Experience in Database and Tools Maintenance.
• Experience in Documentation and Filing.
• Experience in Administrative Support.