HR ADMINISTRATOR - MANILA

Make your next big career move by applying as KMC Solutions' next HR ADMINISTRATOR - Manila!

Glass Lewis is a growing company looking to fill a vacant position of HR Administrator to support our HR department in the Philippines. You will be the first point of contact for employees and 3 rd parties in the region. This is a fast-paced job, and we are looking for a quick learner with excellent communication skills for this position.

Work Arrangement and Schedule

• Type of Employment: Full time, permanent
• Reports to: Senior Manager, Human Resources (Philippines)
• Day shift (8am to 5pm) and can be adjusted depending on business need.
• Hybrid work set-up, to report to the office at least twice a week.
• Within Metro Manila work location.
• Glass Lewis Bonus eligibility: While this position is eligible for the standard 13 th month bonus, it is not eligible to participate in the Glass Lewis Bonus Program.

The main responsibilities of a HR Administrator - Manila include:

Recruitment and Onboarding

• Provide recruiting support which includes preparing and posting job ads based on headcount requirement.
• Coordinate and set interview schedules between applicants and hiring managers as needed.
• Work with the Senior HR Manager in facilitating the pre-boarding orientation and the complete list of pre-employment requirements to all new hires.
• Ensures monitoring and chases candidates for completion and submission of their pre-employment requirements based on their target start date.
• Coordinate with pre-employment service providers to ensure timely endorsement of candidates and delivery of complete and accurate results within the agreed service level agreement.
• Pre-Employment Medical (PEME)clinics - manage endorsement of candidates to undergo medical tests to secure fitness to work clearance or certificate.
• Background verification partner - to initiate and manage background checks and results.
• Healthcare/HMO service provider - membership enrollment, account activation, HMO card availability and delivery.
• Payroll Servicing Bank - Prepare the endorsement of payroll account opening of new hires. Coordinate the issuance and delivery of bank ATM cards or ePaycards.

Timekeeping and Records Management

• Employee timekeeping and attendance point of contact. Track leaves and absences including the utilization of vacation and sickness leaves.
• Manage and maintain various HR records such as employment contracts and compliance documents.
• Responsible for maintaining, reconciling, and timely updating of internal databases and paper files with relevant employment information.
• Perform documentation and organization works of HR documents and employee 201 files. HR, Payroll and Benefits Administration

• Act as the first point of contact of employees on HR-related issues, benefit inquiries, including the healthcare/HMO account enrollments during hiring and terminations upon separation.
• Escalate employee issues and conflicts to Senior HR Manager.
• Responsible for the issuance and replacement of bank ATM cards or ePaycards for new hire and current employees.
• Ensures adherence and compliance with labor and legal mandates and requirements.
• Monitor and remind the managers on the timely submission of performance appraisals of their direct reports during probationary and project-based periods.
• Assist payroll by providing information on benefits, attendance, and leaves.
• Facilitate exit management and offboarding for employee separation and termination.
• Coordinate travel arrangements for employee in the Philippines.
• Manage facilities and office related tasks.
• Other administrative responsibilities that may be assigned.

It will also be favorable if you are knowledgeable in:

Qualifications and Competencies

• Bachelor's degree. HR certification preferred.
• Minimum of 2 years of proven experience as an HR Administrator or Generalist.
• Good computer skills and proficiency with Microsoft Office and its latest applications.
• In-depth knowledge and understanding of local labor laws and regulatory requirements.
• Ability to apply the aptitude of HR, compensation and benefits design principles, methodologies, concepts, and principles.
• Experience with HRIS (Human Resources Information Systems) and ATS (Applicant Tracking Systems) is an advantage.
• Excellent written and verbal communication skills with the ability to work collaboratively across diverse teams.
• Ability to uphold confidentiality and handle sensitive information with discretion.
• Possesses good problem-solving skills, best practices, and technical expertise.
• Flexible team player and the willingness to learn.
• Results driven who can prioritize tasks to meet deadlines.
• Meticulous attention to details to achieve accuracy in data entry and record-keeping.
• Resilient mindset with the ability to manage criticism constructively and maintain a positive attitude.

The successful candidate must submit the following pre-employment requirements:

• Scanned copy of valid NBI Clearance
• Accomplished Medical or PEME Slip (covered by KMC)
• 2x2 & Half body picture with white background
• Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth).
• Photocopy of 2 valid IDs - front & back (government-issued)
• Clear copy of your Birth Certificate (PSA or NSO)
• Accomplished HR Forms & Promissory Note (will be provided by KMC's Onboarding Team)

Click to view the complete list of KMC's pre-employment requirements.

KMC Careers

If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!

We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.

KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.

Work with Us. Grow with Us.

KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.

Our Culture

At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.

We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.

Life within KMC: Work Hard Party Harder

At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.

We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more