HR and Admin Specialist

Responsibilities:

Recruitment

• Secure and process Job Acquisition forms for manpower requirements.
• Post job ads on careers pages, social media, and company website and process received resumes
• Assist on sourcing screening and welcome applicants.
• Prepare new hire documents and training materials.
• Manage and update HR databases with different information such as new hires, terminations,regularization, sick leaves, warnings, vacation and days off.
• Organize, compile, update company personnel records and documentation.

Training and Development

• Help organize and manage new employee orientation, on-boarding, and training programs.
• Maintain lists of training vendors and suppliers.

Compensation and Benefits

• Assist the Finance and Controlling Department for payroll preparation and submit to Head of General Services and Accounting and Finance Manager for payment.
• Coordinate with the Finance and Controlling Department for new hire details, promotion, salary deduction etc.

Employee Engagement

• Maintain schedule and coordinate calendar activities.
• Answer employees' questions and provide requested information.
• Spearhead and collaborate on programs such as birthdays, Christmas parties, and other engagement activities.

Performance Evaluation

• Monitor and facilitate scheduled evaluations, regularization, and seasonal performance evaluation in a timely manner.
• Process and secure Employee Action Report forms

Compliance and Policy-making

• Prepare, manage and store paperwork for HR policies and procedures.
• Assist in policy creation, execution, and monitoring.
• Assist the Head of General Services on drafting and execution of memos, policies etc.
• Coordinate office activities/operations to secure efficiency and compliance to company policies.
• Understanding of the Labor Code and all statutory benefits-related processes and requirements.
• Maintain and keep up to date with the government agencies such as SSS, PHIC and Pag-ibig.
• Prepare, collaborate for, and monitor local and international compliances and certifications such as government-related, ISO, and other international standards that the company and its clients will undergo.

Qualifications:

• Bachelor's Degree in Psychology, HR Management, Business Administration, or any related course.
• 1-3 years experience in a Generalist role in HR and Administration is an advnatage.
• Ability to maintain confidentiality, exercise discretion, and handle sensitive information with professionalism and integrity.
• Excellent problem-solving and stakeholder communication skills and has the ability to work independently.
• Detail-oriented, organized, and able to manage multiple priorities simultaneously.