Junior Administrative Associate

Administrative Assistants (Administration & Office Support)

As a Junior Administrative Associate at Pointwest Innovations Corporation, you will play a pivotal role in providing comprehensive administrative support to our dynamic team. Reporting directly to the Head of Corporate Services, you will contribute to the efficient functioning of our office environment while ensuring a positive experience for our employees, visitors, and clients.

Responsibilities:

Administrative Support:

• Assist managers, employees, visitors, and clients via phone, email, and in person with professionalism and courtesy.
• Screen and direct phone calls to the appropriate parties, maintaining polite and professional communication.
• Sort and distribute incoming and outgoing mail, packages, invoices, and inter-office documents.
• Maintain real-time scheduling support by booking meetings and setting up rooms as needed.

Facilities Management:

• Assist in the rollout of the hoteling program and provide logistics support during meetings.
• Manage general administrative activities, including maintaining contact lists, filing records, and tracking supplies inventory.
• Handle petty cash funds for travel and emergency supplies, ensuring accurate record-keeping.
• Assist in Facilities concerns, including permits, supplier coordination, and asset movement.

Security and Compliance:

• Maintain workplace security by issuing, checking, and collecting badges as necessary, and maintaining visitor logs.
• Implement ISMS security guidelines on visitor management.
• Process gate pass and work permit for building admin as needed.

Office Management:

• Perform various office tasks such as filing, copying, faxing, and transcribing minutes from meetings.
• Monitor and maintain office supplies inventory, issuing and requesting replenishment as needed.
• Provide support in asset monitoring, issuance, and disposal.

Ad-hoc Administrative Duties:

• Perform additional administrative duties as assigned by management from time to time.

Qualifications:

• Bachelor's degree in Business Administration, Office Administration, or any related field.
• 1-2 years of administrative experience in related tasks preferred.
• Fresh graduates are welcome to apply!
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and professionalism at all times.

Working Hours: Monday to Friday, 9:00 am to 6:00 pm

Set-up: Onsite

Location: UP Ayala Technohub, Quezon City

Your application will include the following questions:

What's your expected monthly basic salary?

How many years' experience do you have as an Administrative Associate?

Are you willing to undergo a pre-employment background check?

Pointwest, Proudly Filipino, Delivering Global Excellence.

Founded in 2003 by pioneers of the Philippine Global Sourcing industry, Pointwest creates value for its satisfied clients — including top Fortune 100 and local companies — with world-class IT and BPM services backed by international-standard methodologies, and innovative practices.

With leadership affirmed through the International ICT Awards’ Hall of Fame recognition for “Best Filipino-Owned Company,” and excellence pronounced in extensive industry experience in financial services, retail, transportation, logistics, travel, healthcare, utilities, media, and the public sector, Pointwest transforms businesses for the fourth industrial revolution with digital offerings in Analytics, User Experience, Enterprise Mobility, Omni-Channel Solutions Development, RPA, and Cloud Computing.

In addition to our excellent services and solutions, Pointwest carries digital products in healthcare, transportation, disaster management, e-learning and events engagement.

Pointwest supports its strong presence in North America, Japan, Singapore, Australia, and New Zealand, with its three delivery centers in Metro Manila and satellite offices in the United States. It incorporated Pointwest Global, LLC, in 2014 to further the company’s thrust to be a major global player in the ICT industry.

Pointwest, Proudly Filipino, Delivering Global Excellence.

Founded in 2003 by pioneers of the Philippine Global Sourcing industry, Pointwest creates value for its satisfied clients — including top Fortune 100 and local companies — with world-class IT and BPM services backed by international-standard methodologies, and innovative practices.

With leadership affirmed through the International ICT Awards’ Hall of Fame recognition for “Best Filipino-Owned Company,” and excellence pronounced in extensive industry experience in financial services, retail, transportation, logistics, travel, healthcare, utilities, media, and the public sector, Pointwest transforms businesses for the fourth industrial revolution with digital offerings in Analytics, User Experience, Enterprise Mobility, Omni-Channel Solutions Development, RPA, and Cloud Computing.

In addition to our excellent services and solutions, Pointwest carries digital products in healthcare, transportation, disaster management, e-learning and events engagement.

Pointwest supports its strong presence in North America, Japan, Singapore, Australia, and New Zealand, with its three delivery centers in Metro Manila and satellite offices in the United States. It incorporated Pointwest Global, LLC, in 2014 to further the company’s thrust to be a major global player in the ICT industry.

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