Office Manager - Colombia Remote

Job Description

The Office Manager position is a key figure in our company, responsible for a dual role encompassing human resources coordination and general office management, operating in a remote environment. This role plays a crucial part in ensuring the smooth operations of our virtual office environment by managing various administrative tasks, HR functions, and providing support to our team members

• Manage payroll processing, ensuring accurate and timely payment to employees.
  
• Coordinate 401k funding and enrollment, assisting employees with inquiries and updates.
  
• Facilitate the onboarding process for new hires, including offer letters and SOWs, orientation, and training coordination.
  
• Provide general HR assistance and address employee questions regarding policies, benefits, and procedures.
  
• Oversee health insurance enrollment and benefits administration.
  
• Maintain employee records and ensure compliance with legal requirements.
  
• Handle hiring and termination processes, including positing job openings, conducting interviews, and exit interviews.
  
• Track vacation and time-off requests, ensuring adequate coverage and adherence to company policies.
  
• Foster team cohesion and support company culture through various initiatives and communications.
  
• Coordinate announcements for new hires, promotions, birthdays, and other milestones.
  
• Assist in tracking employee performance management and feedback process.
  
• Arrange travel accommodations and assistance for team members as needed.
  
• Manage equipment purchasing, inventory, and tracking for remote employees.
  
• Support recruiting efforts by sourcing candidates, scheduling interviews, and maintaining applicant records.
  
• Facilitate internal communications and disseminate important information to the team.
  
• Provide training support for new tools, processes, and policies.
  
• Manage 1099s and contract relationships as necessary.
  
• Address employee relations issues and facilitate conflict resolution.
  
• Support change management initiatives and assist with implementation.
  

Requirements

• Live in Colombia
  
• Bachelor's degree in Business Administration, Human Resources, or related field preferred.
  
• Proven experience in office management or administrative roles, preferable in a remote or virtual environment.
  
• Strong understanding of payroll processes, HR best practices, and employment laws preferred.
  
• Proficiency in HRIS (Human Resources Information Systems) and payroll software preferred.
  
• Excellent communication skills, both written and verbal.
  
• Exceptional organizational and multitasking abilities.
  
• High level of attention to detail and accuracy.
  
• Ability to maintain confidentiality and handle sensitive information with discretion.
  
• Strong problem-solving skills and the ability to work independently.
  
• Experience with remote team management tools and platforms is a plus.
  
• Work schedule from 8am to 5pm CST.
  

Benefits