Operations Assistant

Responsibilities:

• Verifies the propriety and adequacy of supporting/underlying documents/letter instructions prior to implementation of all requests/instructions for settlements of cash and securities transactions.
• For incoming funds, receives payments, checks and other cash items turned over by clients/counterparties and prepares applicable provisional/official receipts.
• Remits/deposits funds received to Bank Proper for clearing/ credit.
• For disbursements, prepares applicable transaction media such as corporate checks, request for payments of cashier's/manager's checks, telegraphic transfers, debit/credit memos/advises, Self-Responding Tickets (SRT), etc. Ensures that payment to clients and/or counter parties are issued to the proper recipients/payees or beneficiaries.
• Accomplishes necessary forms for the opening of savings and or current accounts to be maintained by TBG for the client and ensures prompt closure upon termination of account.
• Settles UITF subscriptions and redemptions in the TFES system.
• Monitors/initiates collection of periodic income payments due from clients/counterparties such as interests, dividends, rentals, etc.
• Prepares schedule of entitlements to corporate actions (dividend, rights, options, etc.) relative to clients' investments
• Encodes transactions in applicable cash and securities settlement systems and generates corresponding reports covering investments in government securities, equities and fixed income bonds.
• Prepares and sends data for cash and securities settlement by Third Party Custodians.
• Ensures that all cash, non-cash and securities transactions entered in the system including those covered by a duly approved Transaction Adjustment Sheet (TAS), are accurately and promptly settled.
• Handles the recording and safekeeping of securities in the trust vault.
• Prints Confirmation of Transaction (COT) on placements in the UITF and Investment Advice, upon request by Account Servicing Officer.
• Prepares reports on documentary requirements pertaining to withdrawal and securities transactions and schedule of Outstanding Checks on Disbursement Accounts and other management reports.
• Receives stock transfer instructions with corresponding supporting documents from PCD Nominee Corporation, stock brokers and stockholders.
• Checks adequacy and completeness of stock transfer instructions and their corresponding support documents, including authenticity of signatures of stockholders' endorsements on the stock certificates and other documents.
• Updates stockholder's records in the computer system for cancelled/newly issued stock certificates and outstanding stockholdings.
• Prints new stock certificates for issuance to stockholders
• Confirms lodgement/upliftment of stock certificates in the PCD online facility (eClearSettle).
• Prepares and submits all reports required of the Stock Transfer Agent by the principal (issuing corporations of the stock certificate), management, PCD and government regulatory bodies such as SEC, PDIC, PSE & BSP.
• Processes corporate actions such as stock/cash dividends, splits, rights and assists in stockholders meeting, etc.
• Maintains logbooks and register records of issued stock certificates, unclaimed stock certificates and dividend checks.
• Prepares billing of stock transfer fees and ensures collection from stockholders/ stock broker/ PCD, as applicable.
• Files and safekeeps all correspondences/records pertaining to the stock transfer agency accounts handled.
• Provides feedback to the Operations Officer on issues concerning the group and recommend appropriate solutions for discussion and approval.

Qualifications:

• Good communication skills
• Proficient in Microsoft applications (Word, Excel, Powerpoint)
• Can work independently
• With strong attention to details and accuracy
• Hardworking and can multi-task
• Willing to be assign in BGC