Project Coordinator

Administrative Assistants (Administration & Office Support)

• Join every client meetings whether virtual or personal (from alignment meetings, ocular surveys, team building day, and post huddle);
• Coordinate with the HR officer, and/or contact person of the client;
• Check with Logistics Head as they prepare to make sure that all materials needed for team building is complete and correct
• Organize meetings for the Team Builders for alignment, task distribution, and important instructions
• Communicate with the Finance Head for the budget needed for the Team Building

ON TEAM BUILDING

• Cheerfully communicate with the contact person from our client
• Secure quick huddles before team building, during lunch breaks, and post team building
• Check if the tech/audio is working, station heads/team builders are all good, including materials needed
• Easily adapt to changes and quick to make alternative decisions
• Timekeeper of the team building to make sure we start and end on time
• Get the balance/payment of the client on the day
• Make sure that team builders are safe from meeting on the pick-up point all the way in going home
• Secure that evaluation forms will be answered at least 70% of the participants

POST TEAM BUILDING

• Conduct meetings if necessary with the Team Builders
• Collate the documented photos and videos and save on drive
• Communicate with the client for any post duties if needed

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