Project Operations Associate Philippines

Lexagle is looking for a Project Operations Associate to support project managers in planning, organizing, and executing project activities. The role involves maintaining project documentation, coordinating meetings and events, tracking deliverables and milestones, and managing stakeholders by liaising with internal and external parties. Additionally, the associate will identify, assess, and track project risks and issues, collaborate on mitigation strategies, and monitor project activities for potential problems.

Key Responsibilities

Project Coordination:

• Assist project managers in planning, organizing, and executing project activities.
• Maintain project documentation, including project plans, schedules, and status reports.
• Coordinate project meetings, workshops, and other related events.
• Track project deliverables and milestones to ensure timely completion.

Stakeholder Management:

• Liaise with internal and external stakeholders to gather requirements, provide updates, and address concerns.
• Serve as a point of contact for project-related inquiries and escalations.
• Facilitate communication between cross-functions & stakeholders.

Risk and Issue Management:

• Identify, assess, and track project risks and issues.
• Collaborate with project teams to develop mitigation strategies and contingency plans.
• Proactively monitor project activities to anticipate and address potential risks and issues.

Quality Assurance:

• Ensure adherence to project management methodologies, standards, and best practices.
• Conduct quality reviews of project deliverables to ensure accuracy, completeness, and compliance with requirements.
• Facilitate lessons learned sessions and incorporate feedback into process improvements.

Documentation and Reporting:

• Maintain accurate and up-to-date project documentation, including meeting minutes, action items, etc.
• Prepare regular status reports and dashboards for project stakeholders.
• Assist in the preparation of presentations and materials for project meetings and reviews.

Qualifications

• Bachelor’s degree in computer science, project management, or related field.
• Proven experience in project coordination or operations support role.
• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
• Proficiency in project management tools and software
• Knowledge of project management methodologies is desirable.

Additional Requirements

• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Flexibility to adapt to changing project requirements and priorities.
• Willingness to learn and continuously improve project management skills.
• Availability to work occasional evenings or weekends to support project activities and deadlines.

Kindly send your CV and portfolio to , including any additional information that supports your application. Feel free to share more about yourself, how you discovered Lexagle, and what sparks your interest in collaborating with us. We'll reach out to you at our earliest convenience!

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