Records Management Specialist

Administrative Assistants (Administration & Office Support)

• Manages Document/Records management library and storage system. 
• Oversees office and store administrative services (lease & utility management).

Functions

• Manages records/hardcopies safekeeping, retention, library/storage capacity including disposal to support DITO DMS (Document Management Systems) and procedures to determine current effectiveness and efficiency. 
• Point of Contact and adept in MSS automation process and capabilities in DMS and Admin services (Lease & Utilities Management, PR, GR, RFP, DMS, etc.)
• Handles and resolves document end users’ concerns to identify problems and issues.
• Ensures security and integrity of master documents.
• Ensures the company complies with applicable laws and regulations regarding data privacy and document management.
• Overall POC for DITO HQ and Regional Offices
• Manages record management storage facility (upkeep, available space, stacking)
• Prepares reports and provides analysis for the future-proofing of storage facility.
• Collaborate and interface with different teams in the company.
• Classify and categorize documents based on agreed company DMS policies.
• Performs other related duties as assigned.

Employment Standards

• BS in 4-year Business Management course/Mass Communication
• Background on Document Management System
• 3 years’ experience in property/office management and administrative services (lease & utility management)

Job Skills & Qualifications

• Good Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Excellent organizational skills and attention to detail.
• Basic understanding of laws and regulations regarding document management.
• Good analytical skills.
• Excellent creative and problem-solving skills.

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