Administration Manager

Job Description

Excel in Accounting Administration from Anywhere!

Join our client's dynamic team as an Administration Manager and harness your passion for organization and detail on a global scale without ever leaving home! Dive into the thrilling world of accounting services and make your mark on an international stage while enjoying the comfort of your own space. In this role, you'll be the backbone of our client's operations, managing databases, orchestrating job schedules, and facilitating seamless communication between clients and accountants. Your expertise will be pivotal in maintaining efficient workflows, ensuring client satisfaction, and upholding the highest standards of professionalism. If you're ready to thrive in a dynamic environment and pursue your passion for administration without borders, we want to hear from you!

Employment type: Full-time

Shift: AU Semi Flexi

Work Setup: Remote/Work from Home

Required Skills & Qualifications

• Database Management: Proficient in XPM and other systems, skilled in job scheduling.
  
• Client Communication: Excellent liaison with clients and accountants, adept at managing correspondence.
  
• File Management: Organizes client files via SharePoint, ensuring accessibility.
  
• Document Preparation: Creates document packs for signing, updates templates.
  
• Regulatory Compliance: Knowledgeable in ASIC management via CAS 360, ensuring compliance.
  
• Training Support: Downloads materials, arranges seminars, assists with software.
  
• Security & Integration: Reviews software integrations, maintains cybersecurity.
  
• Marketing Assistance: Supports marketing, vets potential clients via Seek, LinkedIn, and Atlas.
  
• Client Updates: Prepares and disseminates important client updates quarterly.
  
• Continuous Learning: Attends training webinars, updates staff on system changes.
  
• Task Management: Proficient in ASANA or similar tools for updates and setups.
  
• Tax Assessment Monitoring: Monitors Income Tax Assessments, ensures compliance with necessary correspondence
  

Key Duties & Responsibilities:

• Manage databases using XPM, including job scheduling
  
• Oversee job management, including scheduling, setup, collating information, and client and accountant liaison, and update status
  
• Handle client correspondence and file emails
  
• Manage client files via SharePoint
  
• Create document packs for client signing
  
• Update templates for client correspondence
  
• Manage files on SharePoint and S & T Drives
  
• Manage ASIC using CAS 360
  
• Update and review information in CAS 360
  
• Download training information from websites for training sessions and book training seminars when required
  
• Review new software integrations and cyber security updates
  
• Assist clients in implementing apps/software on personal devices or computers
  
• Assist with marketing efforts
  
• Assist with vetting potential new clients by reviewing job ads on Seek & LinkedIn - Atlas
  
• Prepare important client updates to be emailed out quarterly
  
• Attend training webinars regarding systems in use and other beneficial systems, and prepare information updates to circulate to staff on any major changes
  
• Monitor for Income Tax Assessments and prepare e-correspondence
  
• Update and set up tasks in ASANA
  

What We Offer Beyond the Numbers:

• Remote/Work from Home
  
• Competitive salary package
  
• 20 days annual leave
  
• Career growth opportunities
  
• Diverse and supportive work environment
  
• Upskilling: Emapta Academy
  

The Journey Within: Where Innovation Meets Inspiration in Accounting!

Our client stands out as a leading provider of bookkeeping, payroll, and administration services tailored for small to medium businesses (SMBs). Specializing in automating and streamlining administrative tasks, they empower SMBs to concentrate on business growth. Utilizing cutting-edge cloud-based accounting software, our client ensures that their services are accessible from anywhere, at any time. Joining our client's team means becoming part of a dynamic and close-knit community of professionals who thrive on curiosity, energy, and a relentless pursuit of excellence.

Who are we

At Emapta, we pride ourselves on offering more than just a job - we provide a lifestyle. Enjoy the perfect work-life balance with our flexible arrangements, empowering you to excel both personally and professionally. Embrace exciting global opportunities that broaden your horizons and enrich your career journey. We offer a competitive compensation package that acknowledges your talent and dedication.

Embrace flexible work arrangements and seize global opportunities to broaden your horizons. Emapta's competitive compensation package, combined with a vibrant work culture, will undoubtedly make your journey with us an exciting and fulfilling one. Take your career to new heights, gain exposure to diverse industries, and contribute to exciting projects while thriving in an environment that values your dedication and accomplishments.

#EmaptaExperience