Administrative Assistant

​LOOKING FOR FILIPINO CITIZENS RESIDING IN THE PHILIPPINES!!

Position: Administrative Assistant for Tech-Investment Management Comapny

Working Schedule : Monday - Friday, 8 AM - 5 PM (PST) | 11 PM - 8 AM (Philippine Time)
Salary Range: USD 900- USD 1000 per month

ABOUT THE COMPANY
Passively invest in short-term rentals (like Airbnbs). We’ll do all the work and send you a check every quarter. You invest. We do the rest.

ABOUT THE ROLE:

We are seeking a detail-oriented and organized Administrative Assistant to join our investment management team. The ideal candidate will be tech-savvy, a problem-solver, and able to efficiently communicate with vendors, investors, and fund managers. You will play a crucial role in maintaining processes, handling data entry tasks, and ensuring smooth communication and record maintenance within the organization.

RESPONSIBILITIES:

• Assist with vendor, investor, and fund manager communications.
• Ensure accurate categorization of transactions in software or trackers.
• Organize and save property documents and pictures in Dropbox.
• Upload documents and maintain investor and fund manager information on the investor portal.
• Send documents/contracts and input data into Google Sheets based on responses.
• Address discrepancies in billing and other concerns through effective communication.
• Aid in record maintenance, including categorizing expenses and ensuring compliance.
• Collaborate with the bookkeeper to resolve transaction-related queries.
• Maintain up-to-date information on property pages within the investor portal.
• Assist in finalizing investor and fund manager information for distributions.
• Conduct regular checks to ensure the accuracy of investment stages in trackers.
• Handle communication with government agencies and other entities for record-keeping purposes.
• Manage payments for taxes, fees, citations, etc., on behalf of the company.

Requirements

QUALIFICATIONS:

• Proficient in data entry with strong attention to detail.
• Efficient communication skills to interact with vendors, investors, and fund managers.
• Ability to create and maintain processes to streamline operations.
• Tech-savvy and adept at problem-solving.
• Highly organized with the ability to prioritize tasks effectively.
• Takes initiative and is self-motivated to drive tasks to completion.
• Capable of handling multiple tasks simultaneously.
• Extremely responsive to inquiries and requests.
• Background in accounting.
• Familiarity with QuickBooks.
• Intermediate-level knowledge of Google Sheets.

Platforms to be Used:

• QuickBooks
• Ramp
• Excel/Google Sheets
• Dropbox
• InvestNext
• Confluence/Jira
• Slack
• HelloSign
• DialPad/OpenPhone

DEVICE / CONNECTIVITY REQUIREMENTS:

• At least 50mbps internet speed
• Must have their own Permanent Work From Home Equipment like Laptop and Personal Computer with External Monitor.