Administrative Assistant - Start Immediately

We are looking to hire a motivated Administrative Assistant to join our diverse team at AECOM in Taguig.
Growing your career as a Full Time Administrative Assistant is a fantastic opportunity to develop productive skills.
If you are strong in teamwork, adaptability and have the right experience for the job, then apply for the position of Administrative Assistant at AECOM today!

AECOM is seeking an Administrative Assistant to be based in Manila, Philippines

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunities for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise, and digital solutions to our work in transportation, buildings, water, the environment, and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Job Description:
The Administrative Assistant will provide administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintain inventory of office supplies.

+ Assist in general administrative tasks and may provide support to other Executive Assistants

+ Creates and maintains reports, spreadsheets, and other necessary documents in response to and in anticipation of department’s needs

+ Prepares, reviews, submits and tracks expense reports for reimbursements

+ Enters, tracks and processes departmental expenses and invoices for payment

+ Sharepoint database administration

+ Organize and manage Team shared files

+ Processes documents for other departments as needed

+ Assist in the development and update of project administrative procedures

+ Reroutes documents to other approvers when necessary

+ Perform other related projects and duties as assigned

Minimum Requirements

+ Bachelor’s Degree

+ Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint required

+ Highly motivated with ability to function well in a fast-paced environment;

+ Excellent interpersonal, organizational and communication skills;

+ Strong attention to detail with an ability to deliver accurate documentation and task completion;

+ Experience managing multiple and changing demands, details, and deadlines

+ Good understanding of Administrative and Vendor Support functions

+ Working knowledge of company organizational structures, terminology, and policies and procedures; experience with and/or working knowledge of functions, terminology, and policies and procedures applicable to assigned department

+ Experience with project coordination and budget tracking

Preferred Qualifications

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What We Offer

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Company Benefits:
● Learning opportunities
● Opportunities to grow
● Advantageous package