Business/Systems Analyst /

Overview

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Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030 .

The position is assigned to the Office of the Controller-Systems Support Group (CTOC-SSG), Office of the Controller (CTOC) within the Controller’s Department (CTL). The unit is tasked with implementing IT initiatives, overseeing CTL’s overall IT projects, and ensuring the IT projects are carried out effectively.

To view ADB Organizational Chart, please click here .

The position title upon appointment is “Financial Control Assistant”.

Job Purpose
The Financial Control Assistant help oversee the effectiveness of the Department’s business processes and IT systems; support in implementation of new IT systems and enhancement of existing IT systems; support the user acceptance tests for IT system developments/enhancements, and other process automation/improvements initiatives, to ensure that work objectives are accomplished in a timely and effective manner. The position provides business analysis support, impact analysis, system administration and report writing support, and process encoding transactions for financial product profiles, adjustment requests and other transactions as required by the Department’s various IT systems for internal and external clients.

The incumbent will report to the designated International Staff and senior National Staff.

Responsibilities
• Works with the business users to identify business requirements needed to enhance existing CTL IT systems. Works closely with Information Technology Department (ITD) and business users to oversee various CTL IT projects.
• Coordinates IT projects, working closely with the other CTL teams: identifies, reviews, analyzes and prioritizes business requirements; initiates changes and revisions to the existing systems and coordinates the needs of business area with ITD; assists in system analysis, design, and documentation; designs and leads user-acceptance-tests for the systems and data conversions. Prepares and provides inputs to business requirements, prepares user manuals, conducts user trainings in close coordination with ITD. Analyzes system flow and business processes and suggests process optimization to improve internal controls and process efficiency through system enhancements or process improvements.
• Reviews and ensures CTL IT systems support existing and changing business needs, in close coordination with business area and ITD; ensures financial information and transactions are maintained accurately in the IT systems. Reviews and verifies IT-generated reports and other reports for accuracy and completeness, ensuring compliance with requirements.
• Oversees administrative functions; provides assistance in training, briefing and orientation on CTL’s business process and IT systems' procedures, etc.
• Performs data reporting upon request from department IT systems. Conduct data analysis as needed.
• Analyses the reported or encountered system issues and report/escalate the concerns and suggested resolutions to supervisor. Record reported issues in issue management system. Assess impact of suggested changes against existing business process, system features and coordinates with the Information Technology Department (ITD), as required for system bug resolution or required system enhancements.
• Create reports and dashboard as needed to support operational, management, financial and non-financial reporting.
• Performs user acceptance test (UAT), as required for financial information systems enhancements, new financial systems or related peripheral applications and prepare reports on the UAT results to supervisor.
• Coordinates, obtains, and provides required information in accordance with established procedures in a tactful manner.
• Performs other tasks assigned and reflected in the incumbent's workplan.

Qualifications

Relevant Experience & Requirements
• Bachelor’s degree in computer science with major in Information Technology.
• At least 5 years of business analysis experience with working knowledge of financial systems, preferably in a computerized environment, in a large organization, preferably in financial institutions.
• Excellent written and verbal communication skills in English.
• Proficient with office suite software, particularly MS Excel, Word and PowerPoint, and large accounting software (e.g., Mainframe, Oracle ERP, Loan IQ, Summit) and in use of computer databases to input and extract information, and to generate standard and ad hoc financial and analytical reports.
• Good knowledge of report/dashboard writing tools (i.e., Power BI, Tableau, Cognos, Excel macro, etc.).
• Good understanding of ADB or similar multilateral development bank’s products such as loans, grants, TAs, funding sources, funds rules and general accounting and disbursements concepts and principles and their application for these products.
• Good understanding of the interactions between different work areas and relevant work and data flows and their purpose, as well as business knowledge of relevant areas.
• Good understanding of internal control concepts and business processes and how they apply to financial and accounting processes, to assist in the maintaining of sound internal controls and assessing risks related to financial reporting and related business processes.
• Analytical and systematic, with strong numerical skills and attention to detail.
• Good analytical thinking with ability to comprehend causal links, make pros and cons analysis, and analyze factors to reach a decision.
• Good understanding of the business interactions between related work areas to enable accounting and disbursement concepts to be applied appropriately.
• Ability to plan and coordinate schedules in order to meet deadlines.
• Ability to liaise and work effectively with staff within work location and throughout ADB.
• Ability to work collaboratively with teams as a constructive team member.
• Preferably with process automation experience (i.e., Power Automate, Automation Anywhere) or workflow automation (i.e., ServiceNow)
• Preferably with exposure to incorporating digital platforms such as AI, Automation, Data Mining, Process Mining, etc.
• Please refer to the link for ADB Competency Framework for Administrative Staff level AS4.

General Considerations
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package . The actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious, and cultural background, gender, sexual orientation, or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on the qualifications of the selected candidate.