Executive Assistant

Job Description

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships. . Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication
. Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
. Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
. Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories
. Schedule appointments and coordinates department's or manager's interface with other company organizations, clients, and external groups
Perform general office duties to include mail distribution and creating and maintaining department files
. Assist with planning functions to include socials, vendor lunches, and specialized training
. Prepare reconciliations on monthly budget reports and purchasing cards
. Perform research on internet for business purposes
. Network with other administrative assistants to strengthen relationships and ensure coverage during absences.

Basic Job Requirements

. A combination of education and directly related experience equal to seven (7) years some locations may have additional or different qualifications in order to comply with local requirements
. Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
. Job related technical knowledge necessary to complete the job
. Ability to attend to detail and work in a time-conscious and time-effective manner.
Maintain compliance with all applicable policies, procedures, and global standards
. Plan, organize, and carry out assignments as directed
. Adhere to and support Fluor's Health, Safety & Environmental and Sustainability Policies
. Effectively develop and apply the Core Skills to the job
. Meet expectations on attendance and punctuality
. Other duties as assigned

Preferred Qualifications

. High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
. Two (2) years of Fluor experience
. Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
. Proficient in use of Fluor specialized software
. Strong interpersonal and communication skills, both oral and written
. Strong organizational skills

To be Considered Candidates:

Must be authorized to work in the country where the position is located.

Notice to Candidates:

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.