Property Manager

Duties and Responsibilities:

• Responsible for the good maintenance of the property under his or her charge and for the security and proper operation of the property under his or her control
• Responsible for the strict implementation of Building Rules and Regulations including fitting-out guideline and related policies
• Being directly in daily contact with tenants of the property, the PM is expected to ensure that prompt and efficient service is rendered to tenants at all times. A good relationship with the building tenants is to be maintained at all times
• Shall allocate work to his or her subordinates on a fair basis and will ensure that all such work is carried out in accordance with the Operations Manager and Director's instructions
• Shall supervise the daily duties and shall provide training of junior staff or new hires ensuring that their performance meets with the standard requirements
• Shall maintain the overall discipline. All allegations of breaches of discipline shall be thoroughly and promptly investigated and if there is any prima facie case of a disciplinary offense on the part of his/her subordinate, he/she refer the matter to the Operations Manager and to take disciplinary action against the defaulting party
• Expected to anticipate daily management problems. If the problem cannot be solved, he/she will advise Operations Manager and Director at the earliest opportunity. A detailed written report is to be submitted if necessary
• To monitor, control and organize all on site staff assigned to the property and to be responsible for the actions of such staff in addition to ensuring that staff rosters and all holidays are adequately covered
• To liaise with the Property Engineer regularly to ensure sufficient service staff are maintained at all times with respect to the property
• To regularly inspect the property on a daily basis
• To monitor and review the operation of all on service subcontractors. In particular, cleaning, security, pest control and lift contractors and to ensure that any work contracted is completed as agreed and at the cost quoted
• To monitor and control all Purchase Order, Work Orders and Requisition Forms generated in respect of the property
• To administer all leaves to ensure the ongoing compliance by the tenants
• To maintain an accurate up-to-date flow of information to the Accounting Department in order to maintain an accurate and current Tenancy Schedule including a Diary of all pertinent action dates for each tenancy
• To be responsible for authorizing all invoices relating to the property and to clearly understand the difference between those areas designated as "common areas" and those designated as "tenancy areas"
• To ensure the management team has attended to all tenant complaints and requirements which are to be noted in the Tenants Complaint Register
• To develop and maintain an operative tenants and unit owners communication program and to liaise regularly with the tenants and unit owners to ensure continued satisfaction
• To provide the Operations Manager and Director with a monthly written report in a format to be advised, covering the four main areas of management
• To act as Chief Fire Marshall in the event of an evacuation of the property for fire or bomb threats
• To help promote all services of Santos Knight Frank to all those whom you come in contact with
• To carry out any other duties as assigned by the Operations Manager

Qualifications:

• Registered Civil Engineer or Registered Architect by profession
• Minimum three years, better if five years and more experience as a Village Manager/Administrator handling subdivisions and/or villages
• Experience in the construction of house and site development projects is definitely a very big advantage
• Strong Planning and Cost Estimating skills, experience in preparing Unit Price Analysis is an advantage
• Civil Engineers with experience in horizontal projects is a plus
• Strong managerial skills with analytical mind, organized and has time management competency
• Responsible and can work independently

Job Type: Full-time

Salary: Php50,000.00 - Php55,000.00 per month

Benefits:

• Health insurance
• Life insurance

Schedule:

• Day shift

Supplemental pay types:

• 13th month salary

Education:

• Bachelor's (Preferred)

License/Certification:

• Civil Engineer (Required)
• Registered Architect (Required)