Finance and Admin Manager with F&B Industry Experience

We are looking for a skilled Finance and Admin Manager to join our clients team!

About our client:

Our clients soon-to-open restaurant and bar, nestled in the vibrant pulse of Makati, aims to redefine the dining experience with a fusion of elevated pub cuisine and innovative cocktails. With a commitment to excellence and a flair for creativity, they are poised to become a premier destination for food enthusiasts and connoisseurs alike.

Job Overview:

The Finance and Admin Manager will be responsible for overall financial management including financial reporting, budgeting and monitoring of expenditures, and maintaining books of accounts; and administrative management including basic human resource support function, procurement, facility management, legal compliance, and risk management. The Finance and Admin Manager is responsible for providing the overall leadership to the back-office/support operations and works closely with the General Manager.

Job Description:

Financial Management:

• Financial Reporting: Generate daily reports and monthly financial reports such as but not limited to cash position and bank reconciliation reports, sales reports, inventory variance reports, profit and loss statements, balance sheets, and cash flow. Generate ad hoc reports needed to develop long-term financial strategies.
• Cost Control: Implement strategies to control costs and maximize profitability. This may involve providing data to GM needed to negotiate with suppliers for better pricing, monitoring inventory levels, and identifying areas of potential food waste and shrinkage.
• Tax Compliance: Ensure compliance with BIR and LGU tax filings.
• Payroll Management: Ensures timely payroll processing and remittance of statutory contributions.
• Budgeting and Forecasting: Assists the GM in developing budgets for the restaurant's various expenses including food costs, labor costs, overhead expenses, etc. Forecast financial performance based on past data and industry trends.

Administrative Management:

• Human Resources: Oversee HR functions such as recruitment, on- and off-boarding, timekeeping, benefits management, and employee records management.
• Procurement: Manage procurement processes for food, beverages, supplies, and equipment, including monitoring of delivery and returns. Assists GM in negotiating contracts with suppliers and maintaining relationships to ensure timely deliveries and favorable terms.
• Facility Management: Assists GM in the maintenance and repairs for the restaurant premises and equipment by liaising with contractors.
• Legal Compliance: Ensure compliance with relevant regulations and licensing requirements related to food safety, health and safety standards, employment laws, etc.

Risk Management:

• Insurance Management: Monitors insurance contracts to ensure the restaurant has appropriate insurance coverage for risks such as liability, property damage, and business interruption.
• Security: Implement security measures to protect the restaurant's assets and minimize the risk of theft or fraud.

Technology and Systems:

• Financial Systems: Implement and maintain accounting software and other financial systems to streamline processes and improve accuracy in financial reporting.
• Point of Sale (POS) Systems: Oversee the implementation and maintenance of POS systems to facilitate efficient transactions and track sales data.

Communication and Collaboration:

• Interdepartmental Collaboration: Work closely with other departments such as kitchen staff, front-of-house staff, and marketing team to ensure alignment of financial and administrative goals with overall business objectives.

• Stakeholder Communication: Communicate financial performance, budgetary requirements, and administrative updates to senior management and other stakeholders as needed.

Job Qualifications

• At least 2 years experience in the same position.

• Experience in the F&B industry.

• Graduate of BS Accountancy or equivalent is a plus.

• Computer skills and familiarity with QBO and POS systems for F&B.

• With superior MS Excel skills

• Strong analytical skills

• Attention to detail

• Ability to multitask and work under pressure

• Good oral and written communication skills