Admin Specialist (Purchasing/ Procurement)

About Arcanys

Arcanys launched in 2010 to help entrepreneurs and innovators from Australia, Europe and other parts of the globe accelerate their software development with dedicated remote engineers from the Philippines (and, more recently, Bulgaria).

Why work with us?

There’s a unique spirit to Arcanys—manifested in our amazing talents, passion for technology, and a strong focus on everyone’s career and personal development. As a company rooted in people, we make a point to offer exciting work opportunities and foster a culture that everyone can meaningfully contribute to.

Join us as an:Admin Specialist (Purchasing/ Procurement)

In this role you’ll get to manage these functions:

Purchasing/ Procurement

• Take purchase requests from Admin/ IT/ Finance Department or per client requests
• Get price quotes/proposal from suppliers which includes negotiations for the best offerand identifying the lowest cost with consideration of quality of materials/ products
• Contacting suppliers to schedule deliveries or to discuss shortages ormissed deliveries
• Finalize purchase details of orders and deliveriesof items such as IT equipment, sports equipment, food supply, flight tickets, hotel accommodation, etc.
• Create and maintain good relationships with vendors/suppliers
• Maintain records of purchases, pricing, and other important datasuch as following finance processes in reporting, submission timelines and matching Purchase Order records to Sales Invoices
• Review and analyze all vendors/suppliers, supply, and price options
• Develop plans for purchasing equipment, services, and supplies
• Maintain and update the list of suppliers and their qualifications, deliverytimes, and potential future development
• Maintain suppliers contact list
• Submit an updated monitoring report with TACT (timeliness, accuracy, completeness, traceability) and within the target date.
• Make professional decisions in a fast-paced environment
• Other tasks that may be assigned from time to time.

What you’ll need to succeed:

• At least 3 years in Admin which covers Purchasing/ Procurement
• Has experience in Analyzing and Negotiating with Suppliers
• Experience in Inventory and Logistics is a plus
• Purchases PEZA reporting experience is a plus.
• Expert in Google Suite (Google Sheet, etc)
• Problem-solving skills
• Must be organized, accurate, thorough and able to monitor work for quality
• Must be dependableand reliable
• Must be able to communicate clearly, both written and orally
• Must be able to monitor work for quality
• Must be able to follow instructions and respond to management direction
• Must be able to send reports and take action on tasks with Timeliness, Accuracy, Completeness and Traceability (TACT)

The Perks:

We like to make sure the talent is well taken care of, and here are just some of the benefits you will enjoy:

• Top compensation based on expertise – we are only looking for top talent and pay accordingly.
• Standard 5-day work week from Monday to Friday.
• Flexible working schedule. You can choose your working hours (within reason).
• Flat management style and open-door policy - no micromanagement and your voice is being heard!
• Enrolment to HMO for a maximum of 3 immediate dependents on your 1st day.
• Incentive-based wellness program.
• Toastmasters, English Classes, and other learning opportunities.
• Free consultations with Arcanys registered nutritionist-dietitians.
• Free access to our very own Arcanys CrossFit gym (or get a company-sponsored membership in a different gym, whichever suits your needs best.

• Looking for candidates available to work:
  • Monday: Morning
  • Tuesday: Morning
  • Wednesday: Morning
  • Thursday: Morning
  • Friday: Morning
• More than 4 years of relevant work experience required for this role
• Working rights required for this role