Facilities Finance and Admin

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Facilities Finance and Admin

Apply remote type On-site locations Taguig, Philippines time type Full time posted on Posted 4 Days Ago job requisition id REQ354558

Facilities Admin

Integrated Facilities Management – Work Dynamics (SEA/Philippines)

What this job involves:

Providing onsite support

You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by assisting your facilities coordinator / Manager to monitoring overall open and overdue work order status, Utilities consumption tracking, conduct and coordinate regular Vendor performance management scoring for the team. Maintain and developing good relationship with vendors and building management and any other ad-hoc duties as assigned whenever required depending on business requirements.

Support the Site lead in budgeting and forecasting of OPEX and CAPEX Works, sourcing of ad hoc purchases. Inventory management: Purchase and ensure the janitorial and other office supplies are always in stock, keep track of inventory of events and other décor items. Collaborate with MAC team to manage and coordinate moves, additions, and changes within the office and to provide accurate and timely reports and space data. These are challenges that will be thrown at you. You, too, will always have an eye on this, contributing suggestions as they arise.

You’ll also lend the team a big hand by providing admin support including creating purchase order, compiling all the quotation, delivery order, service report and invoices in compliance to all company/client procurement processes. Verify and track timely submission and payment of vendor invoice. Support the Site lead in contract drafting and renewal process finance report duties, basic filing of documents and coordination within the team. Also, part of your job scope is to hit key performance indicators and meet service level agreements.

Meeting the clients’ facilities needs

At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with your team and client onsite Provide good customer service and facilities support to client/ employee. Coordinate and handle request/ feedback, with prompt respond and follow up

to identify their facility-related enquiries and requirements. Liaise with requestor and receptionist to support the development of and understand the requirements for each event, including coordination with team/vendors, last minute logistical needs, ensuring effective set-up/execution of event and providing course correcting instructions/directions, when needed. Assist in collecting post-event feedback from requester.

Making everyone safe and risk-free

Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. You’ll also be expected to carry out these procedures, as needed. At the same time, this role puts you on the first line of defence against risks. As such, Participates in Client EHS, BCP and ERT programs. You’ll also be expected to follow escalation and incident reporting procedures and comply with the firm’s guidelines and strategies.

Sound like you? To apply, you need:

Passion for service

Do you have a 2 year prior experience in facilities, property management, hospitality or other related fields? Have Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable, and courteous service to customers? Are you able to comprehend, analyse, and interpret service agreement documents? You are what we’re looking for!

Team player

JLL’s unmatched excellence is only made possible by team work—a core value we want you to possess. As the facilities admin, we expect you to learn, with proven performance in problem-solving and a track record of being able to work independently and multi-task in a fast-paced environment to support the team and work well with others toward achieving targets. Likewise, you must be proactive, detail-oriented with excellent time management skills, all while following company standards and procedures. Ensuring that the team practices our ‘I am JLL’ core behaviours is also under your mandate.

Client focused enthusiast

It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We’ll also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent and resilient communicator who faces customers with a smile at all times, even when times get rough occasionally.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

On-site –Taguig, Philippines

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com .