HR Admin Manager

Office Management (Administration & Office Support)

Manage company vehicles and shuttle to ensure proper maintenance and road worthiness.

• Checking of vehicle logs maintenance and Itinerary for the past (5) Five Days;
• Daily checking of Parking Availability in the premise;
• Ensure proper scheduling and availability of vehicles on a day-to-today basis.
• Weekly checking of vehicles inspection list (engine);
• Weekly monitoring of company transportation, fleet cards, and car insurance;
• Processing of payments and requisition for Vehicle Repairs.

Security Management

Ensure the safety and security of the organization and its employees, facilities and assets

• Security Personnel Attendance Monitoring;
• Weekly checking of visitors and daily logbooks;
• Reviewing and verifying information, documents and signatories related to Manpower and Security Contracts.

Facilitate and maintain relationships between the organization and vendors/partners. Assist in creating contracts and standards for the vendors, and help find the best available suppliers.

• Facilitating Business Units on Vendor Accreditation (e.g. collecting accreditation requirements);
• Monthly setting up of schedule with vendors for regular updates to ensure that both parties are aligned with the project plan.

Logistics Management

Assist in planning and implementing various activities in the office premises.

• Assisting Management Committee Meetings, trainings and company events;
• Arranging inbound and outbound transportation of goods and employees.

Asset Management

Plan and control the acquisition, operation, maintenance, renewal, and disposal of organizational assets.

• Weekly monitoring of office supplies inventory;
• Managing and controlling office supply requisitions and consumption;
• Collecting office supplies requisition;
• Making of Purchase Requests for Office Supplies on a monthly basis;
• Managing and controlling distribution of Office Uniforms and Operations Uniform for newly hired employees;
• In-Charge of requesting and designing the company Identification Card Productions (Company ID).

Contract Management

Assist in the process of managing legally-binding agreements from initiation to execution.

• Liaising with external partners and ensuring legal compliance;
• Monitoring contract performance and risks, and identifying appropriate strategies to achieve contract outcomes;
• Ensuring that the contractors meet the agreed project specifications and completion time.

Payment Management

Process payment for the goods and services made by the Business Unit.

• Assisting BUs with their request for payments of goods and services;
• Timely processing of payments for utilities.

Travel and Booking Management

Provide hotel and flight bookings for the employees.

• Processing all Admin related PRs, Hotel / flight bookings & monitoring the payments;
• Weekly monitoring of travel and flight bookings;
• Preparing monthly analysis reports for the flights and hotel bookings.

Cost/Budget Management

Ensure that all HR Admin expenses are within the approved set budget.

• Monitoring of all processed expenses.
• Implement a quarterly recon/checkpoint of budget vs expenses.
• Initiate programs to help and streamline HR Admin budget.

Policy Management

Create Admin policy and procedures to help the organizations effectively.

• Reviewing, updating and/or recommending policies within his/her areas of responsibilities, collaborating and coordinating with policy stakeholder(s) for input prior to submission of final policy draft for review and approval;
• Implementing and communicating admin policy and procedures to all stakeholders and BUs;
• Developing and enhancing HR Admin Policy and Guidelines;
• Evaluating and enhancing the existing HR Administration process and workflow.

Qualifications:

• Candidates must possess at least Bachelor's/College Degree in Psychology, Business Management, and other related courses.
• Preferably with 5 years experience as HR & Admin Manager, HR Administrative Jr Manager or similar role.

Skills Required:

• Decision making and problem-solving skills;
• Being able to communicate, listen to instructions and give feedback, good communication skills;
• Ability to organize documents both soft and hard copy.
• Organizational, planning and time management skills.
• Diligent with great attention to detail.
• Excellent communication, organization, and planning skills to proactively manage project scope, identify potential risks, and devise contingency plans.
• With Strong Analytical & Problem-Solving Skills.
• Good Organization, has the ability to organize.

Qualities:

• Accepts correction and constructive criticism.
• With high levels of honesty, integrity and reliability.
• Can easily adapt into a fast-paced working environment
• Non - compromising work standards, integrity and ethical practices
• Works well under pressure
• Team oriented

Other Requirements:

• With experience in Policy Development
• Full Time Position.

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