Lead Facilities Coordinator

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Lead Facilities Coordinator

Apply remote type On-site locations Cebu, Philippines time type Full time posted on Posted 2 Days Ago job requisition id REQ349210

• Notifying the relevant Incident Matrix Property Service Centre and Google FM Manager of any incident or other event at the Facilities that may give rise to a claim for damages and follow the JLL/Google incident reporting process.

• Process contractor access requests, ensuring relevant isolation requests and impairment notices issued.

• Maintaining on-site based compliance documentation and providing assistance with essential services coordination as required.

• Maintenance of and report on compliance issues identified including Air Quality, JSA’s and H&S, as directed or required

• Assist the Facilities Manager with ongoing contractor management, verification and review:

  • Facilitate regular contractor meetings to discuss performance and ensure Vendor Management score sheet is completed monthly together with minuted meetings for major vendors such as Cleaners and M&E

  • Maintain a register of all service contractors’ public liability insurances, and an insurance expiration tracking system to ensure contractor insurance compliance.

  • Assist with a comprehensive analysis of operational issues including the evaluation of costs and criticality of repairs, upgrades and expenditure.

  • Maintain a contract summary and registry for each area of risk management.

  • Assist the Facilities Manager with management, review and reporting on operational expenditure forecasts and budgets.

  • Verify that any client managed contracts and processes comply with the required regulations.

• Monitor energy consumption reports and assist with addressing any issues identified for attention.

• Maintain equipment registers.

• Ensure the Landlord's conduct review’s on all essential services including fire protection systems and emergency warning and evacuation system inclusive of participation in all Landlord evacuation exercises

• Assist with maintaining emergency procedures manuals and implement training liaising with Base building as necessary.

• Provide input into the monthly dashboard report and collate and report on any areas of innovation that will help maximize the efficiency of the building.

• Administer JLL policies and procedures across the portfolio.

• Participate in internal and external FM, Operational, Risk, and H&S based audits

• Non routine PSC maintenance items are to be highlighted to the Google Facility Manager and assist in preparation of appropriate recommendation report for presentation to key client contacts to include details of appropriate recommendations and costs

• Regularly review the level of operating expenses and implement any cost savings that may be achieved consistent with the overall asset management objectives ensuring adherence to property specific limits of authority.

• Attend risk management assessments and ensure that any risk management/essential safety measure issues are appropriately addressed and actioned in consultation with Google FM Manager.

• Provide input to a monthly operations report for delivery to key client contacts detailing any significant issues that affected the property during the previous period and reporting on the operational budget.

• Be available by telephone after hours to respond to emergencies.

• Be available for all emergency matrix calls and incident crisis management.

• A high level of financial aptitude and budget management experience and the ability to ensure that services are offered in a timely, efficient and cost effective way.

• Communicate effectively with clients designated Managers and peers, keeping them informed of relevant activities. People driven and be seen to be “kicking goals” for the client.

• Show an ability to prioritize and process multiple tasks in a timely manner.

• Be punctual, well presented, helpful and reliable at all times.

• Be an effective communicator with clients, tenants and contractors.

• Provide flexibility in attitude towards any jobs required.

• Demonstrate the ability to make decisions within the bounds of delegated authority and see those decisions through to completion with the inclusion of well-documented records.

• Conduct open, constructive and collaborative relations with the wider team, superiors and clients

• Environmental and Sustainability management knowledge and experience

Location:

On-site –Cebu, Philippines

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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