Office Management Assistant

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well.
• Client focus -Deliver on our promise.
• Integrity - Always do the right thing.
• Create opportunity - for our people to excel.

Assists in the efficient running of the office. Provides support in coordinating activities of a team.

You'll be responsible for:

• Books meeting rooms for all meetings and arrange refreshments/lunches for client/external meetings.
• Creates agendas minute taking, chasing actions and distributing minutes.
• Orders and maintains toner for printers.
• Coordinates and updates monthly progress ratings.
• Contributes to the preparation of internal and external presentations - monthly team meeting and etc.
• Updates email circulation list for project.
• Assists in the coordination of internal and external events.
• Tracks new starters/leavers, training matrix and CSCS card updates.
• Assists in maintain staff training records and ensuring training is up to date.
• Assists with booking travel - as requested by team, trains and hotels.
• Works with team members providing operational delivery of team/regional strategy etc.
• Develops working relationships with (range of) internal stakeholders.
• Performs generic clerical duties for the senior and wider team such as printing, photocopying, room bookings, filing and etc.
• Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You'll also have:

• Good IT skills covering Access, Excel, Word, Outlook.
• Experience in using web-based applications/software.
• Knowledge and use of office management systems.
• Experience in a construction environment.
• Good written and oral communication skills.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.

Apply now for a confidential discussion.

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