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Position Title: Head of Sub-Office Office
Duty Station: IOM Philippines Country Office (Legazpi)
Classification: National Officers, NO-B
Type of Appointment: One Year Fixed Term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 01 May 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, it works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. It is one of the factors that makes the organization qualified to deal with the complex issue of migration. IOM sees that diversity is one of the organizational strengths.
IOM aims to foster an inclusive workplace where everyone treats each other (including colleagues and beneficiaries) with dignity and respect.
Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Regional Director and direct supervision of the Chief of Mission (CoM) or Head of Office, and in close coordination with the Programme Managers, Programme Support Unit and Resources Management Unit, the Head of Sub Office will be responsible and accountable for supporting the overall management and administration of the IOM Sub Office, as well as for coordinating the implementation of the broad IOM programming in line with IOM policies, standards and commitments.
Core Functions / Responsibilities:
1. Provide support to the CoM in managing the Operational, Human Resources, Administrative, Financial and Supply Chain functions of the Sub-Office in accordance with the IOM’s rules and regulations, and streamline the implementation of institutional procedures across the Sub-Office.
2. Contribute to the management, recruitment, training and capacity building of Sub-Office’s staff and third-party contractors, if applicable, based on programme assessment, available budget and performance indicators.
3. Participate in meetings with Government Authorities, International Organizations, non-governmental organizations, voluntary agencies, as well as public media and Private Sector.
4. In coordination with the CoM, contribute to the maintaining, promoting and strengthening the working relationships with national, regional and local governmental authorities, international organizations and NGOs, and other stakeholders in the field of migration management.
5. Provide technical inputs to the design and development of new projects in close coordination with the CoM and other Programme Management counterparts.
6. Coordinate the adherence to the safety and security procedures for IOM staff, premises, and assets in the Sub-Office in collaboration with the local Office of the United National Department of Safety and Security (UNDSS) and other relevant stakeholders, through regular participation in Area Security Management meetings.
7. Support the implementation and reporting of all programme activities in the Sub-Office in line with IOM standards and in accordance with the donor/grant agreements.
8. Provide regular updates to the CoM on the progress on programme implementation, achievements and donor liaison issues.
9. Assess the key gaps and operational challenges, provide technical support for programme implementation in coordination with the CoM/ Senior Management Team to check the efficiency and cost-effectiveness of staff performance.
10. Contribute to establishing the visibility of IOM and the donors as per donor agreements and as relevant to the context.
11. Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
Experience
Skills
Languages
Required:
Fluency in English and Filipino (oral and written).
Desirable:
Any local language in Bicol region
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these five values:
Core Competencies – Behavioural Indicators level 1
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply:
In order for an application to be considered valid, IOM will only accept applications which should include a cover letter (not more than one page), a résumé highlighting the required education and experience, and a duly completed IOM Personal History Form . To access the form, please visit this link (four pages).
Interested candidates are invited to submit their applications via not later than 01 May 2024 . Position title and SVN Number (VN 2024 031 – Head of Sub-Office (Legazpi)) should be specified in the SUBJECT field.
Only shortlisted candidates will be contacted.
Job Types: Full-time, Fixed term
Contract length: 12 months
Pay: Php140,000.00 - Php145,000.00 per month
Schedule:
Application Deadline: 05/01/2024
This job is no longer accepting applications.
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