Office Coordinator

Total Number of Openings

1The purpose of this job is to perform the general administration functions of the plant site which includes assisting both on-site and REG HQ in the functions of accounting, purchasing, receiving, training, and community relations. Assist all REG managers/supervisors. Provides service to office facilities such as mail room, AV and conference room support, reprographics, pest control, etc.

ESSENTIAL FUNCTIONS:

Administrative

• Sending flowers/plants when necessary.
• Organizing events/holiday parties/fundraisers for REG Grays Harbor.
• Ordering and dispersing REG Gifts.
• Administering Human Resource initiatives for the REG Grays Harbor location.

Daily Production Report (DPR)

• Fill in and calculate data on the DPR. The data comes from unloaded trucks, unloaded railcars, as well as outbound trucks.
• Inbound truck/rail paperwork (product receipts into JDE/SAP, online systems)

Philanthropy

• Coordinate volunteer opportunities for this area and surrounding areas. Stay in touch with all local volunteer organizations, schools, and any non-profit charities.
• Coordinate monetary contributions for this area and surrounding areas. Stay in touch with non-profits, volunteer organizations, schools, first responders, and our local Chamber of Commerce.

Purchase Order Creation

• Creating purchase orders for all departments as requested.
• Correcting purchase orders, increasing, and changing them as needed.
• Creating OP purchase order for Clear Diesel.

Other Frequent Duties

• Logistics-daily entering in information for all inbound trucks/railcars in JDE, receiving on the PO’s for all inbound trucks, creating a recap spreadsheet, scanning the recap sheet as well as all inbound truck information on the Shared Drive. Answering questions regarding the weight, PO, destination, carrier.
• Grays Harbor Monthly Report, Weekly Report, and Validation Report.
• Ordering of office supplies for the plant
• Public Relations-first point of contact for many community lead organizations.
• Ordering and picking up food for different events
• Certificate of Liability Insurance-making sure the limits match the guidelines set by Ames, saving all C.O.I.’s on the shared drive, communicating insurance coverage with Port of Grays Harbor.
• Ensuring lease bonds are in place/updated and communicated with the Port of Grays Harbor.
• New Vendor-gathering information needed by Accounts payable (vendor add form and W9), follow-up that new vendor has been entered.
• Maintaining plant roster and REG Grays Harbor phone directory.
• Monthly Man-Hour report that contains the breakdown of all REG employee hours worked and non-worked.
• Handle and direct telephone calls from both internal and external sources to include transferring to appropriate office.
• Setting up meeting areas & conference calls, setting up rooms for and scheduling appointments/meetings.
• Screening of visitors to control interruptions.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
• Serve as a liaison between traveling sales representatives and staff.
• Arrange travel through internal or outside agents and prepare itinerary.

Perform other duties as assigned

Special Considerations

This role is not eligible for expatriate assignment.Global Offshore Payrollapplicants must be able to use current US work authorization or otherwise able to obtain work authorization within 4 months of initiation of immigration activities. Refer to the US Immigration PDC FAQ.docx for more information about visa appointment timing.

Regulatory Disclosure for US Positions

The compensation and reference to benefits for this role are listed in this posting in compliance with applicable law. The selected candidate’s compensation will be determined based on his or her skills, experience, and qualifications. Please note that the compensation and benefits listed below are only applicable to successful candidates who are hired onto the local United States payroll.

The anticipated salary range for this position is $64,400– $96,600.

Chevron offers competitive compensation and benefits programs which include, but is not limited to, variable pay, health care coverage, retirement plan, protection coverage, time off and leave programs, training and development opportunities, and a range of allowances connected to specific work situations. Details are available at .

Regulatory Disclosure for US Positions:

Chevron is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at .

Chevron participates in E-Verify in certain locations as required by law.