Legal Secretary

Position: Legal Secretary

Job Description:

• Assists and supports Managing Partner with his work as needed.
• Welcomes guests and clients by greeting them in person or on the telephone, and by answering or directing inquiries to the appropriate person.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, audio, or other data.
• Reads, researches, reviews, verifies, and routes correspondence, reports, and legal documents.
• Drafts, revises, and edits letters and other written documents, and collects and analyzes information.
• Documents reimbursable expenses and tracks payments and generates invoices.
• Provides administrative support, such as scheduling meetings, managing calendars and coordinating travel arrangements.
• Represents lawyers by communicating on their behalf and obtaining information, following-up on delegated assignments, and knowing when to act and when to refer matters to lawyer.
• Maintains confidentiality and handles sensitive information with discretion.
• Develops, manages, and maintains legal files, both in physical and electronic formats.
• Records and documents meeting discussions, maintains transcripts, and documents.

Qualifications:

• Bachelor’s degree
• Previous experience as a legal secretary or in a similar role
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills.
• Attention to detail and high level of accuracy.
• Ability to work independently and prioritize task effectively.
• Proficiency in using Microsoft Office and other relevant software.
• Familiarity with legal document management system
• Telephone skills
• Internal communications
• Client relations
• Integrity and discretion
• Can work in fast faced environment.