Accounts & Admin Support

Job Responsibilities
Describe the job role and the day to day tasks involved. There are 3 main aspects to the role: Payroll Officer:
- Send out weekly reminders for timesheet sign off to shift approvers
- Ensure staff have entered hours and ensure shift approvers have signed off on hours in time for payroll processing
- Review shift entries and follow up on any discrepancies with shift approvers and/or employees.
- Process the weekly and fortnightly payrolls within the required timeframe, whilst maintaining confidentiality and security of payroll data
- Follow up / rectify any pay discrepancies that may appear following a payroll run.
- Respond, manage and escalate any payroll issues/queries as necessary.
- Work with management to streamline and document payroll processes
- Serve as a point of contact for employee inquiries related to payroll matters and handle queries with promptness and precision Accounts Payable Officer:
- Invoice clients based on employees hours worked
- General book-keeping
- Monitoring payment and invoice processing to expected time periods and following up with clients as required to ensure payments are made on time.
- Performing reconciliations of bank accounts, and assisting with month-end closing processes. Admin Support:
- Manage onboarding process by creating and maintaining staff personnel files through our onboarding system. This includes ensuring all relevant credentialling documents are collected, reviewed and monitored for expiry.
- Supporting with logistics management where necessary which includes engaging our travel coordinators to book travel for an employee where necessary.
- Running reports requested by management through our HR system. Qualifications
Describe the qualifications the staff must have in terms of skills and capabilities
- High level computer skills, including Microsoft suite (particularly excel)
- Experience in the FoundU application and / or Xero desirable Competencies/Personality Traits
- Ability to work independently and collaboratively with multidisciplinary teams.
- Ability to pick up information and learn new systems quickly
- Strong time management skills and the ability to prioritise workload demands.
- Ability to manage a large portfolio of clients
- Excellent communication (written and verbal) and interpersonal skills Prior Experience
Describe the prior working experience a candidate should have.
- Previous experience in payroll and invoicing
- Previous experience working in human resourcing or for a human resourcing / labour hire / workforce company / health related business (Preferred but not mandatory)
- Experience with nursing awards or healthcare worker awards (preferred but not mandatory) Performance Measurement
How can we measure performance for this job profile (KPIs/Metrics/Targets)
- Meeting payroll deadlines
- Meeting invoicing deadlines Working Hours
Describe the work schedule the staff will follow Eg. 9am-6pm AEST.
- 9am-5pm AEST (5 days a week) with potential to extend hours as necessary. Reporting to
To whom will the staff be reporting to
John Hanna ( Director/ CEO)
Mariam Hanna (Finance and Accounts Director) Screening & Selection Question
Comments Additional Screening
Do you want to add any of your own skill tests or other screening processes Hiring Decision Maker
Who from your side will make the hiring decision
John Hanna Interview Scheduling
Describe when you would be available for phone/video conference interviews. Anytime Training Question
Comments Training Process
Please describe your ideas around the training and onboarding process for this job profile Payroll:

• Week 1: Observe the payroll process.
• Week 2: Lead the process under supervision.
• Week 3: Run the process independently (with support as necessary)

Invoicing:

• Work closely with the Finance Manager until comfortable working independently.

Company Information Question
Comments Company Profile
Please provide a comprehensive description/profile of your company As a workforce supply expert catering to healthcare facilities throughout Australia, we specialize in collaborating with both public and private sectors. Our expertise spans community, hospital, and aged care services, encompassing metropolitan as well as remote regions. We prioritize close partnerships with our clients to comprehensively grasp their staffing requirements and meticulously match them with qualified candidates, ensuring seamless workforce solutions. Additionally, we provide nurses for block placements, offering flexible staffing solutions tailored to the unique needs of each facility. Website

Contact Person
John Hanna / Mariam Hanna Email Address
[HIDDEN TEXT] Landline/Mobile