COS_ADMINISTRATIVE ASSISTANT II__NRLMB

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Job Description

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMBINED PDF FILE FORMAT

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant Contract of Service (COS) position with details as follows:

Office: National Resource and Logistics Management Bureau

ADMINISTRATIVE ASSISTANT II

CSC PRESCRIBED QUALIFICATION STANDARDS

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Additional Competency:

1. Good written and verbal communication, time management and organization skills

2. Keen attention to detail

3. Demonstrate intermediate knowledge in the use of MS Office (Words, Powerpoint, Excel, etc.) and other web-based database and information

4. With good typing and numeric key entry skills (60 WPM)

5. Knowledge in office administration and records management

6. Able to work harmoniously, competently and effectively even under pressure

7. Willing to work long hours, even on weekends and holidays, especially during disaster response operations.

JOB DESCRIPTION:

Under immediate supervision, performs secretarial, administrative, and clerical functions, and does other related works.

Functions and Responsibilities:

1. Performs secretarial, administrative and clerical functions for the Office of the Director.

2. Facilitates pertinent papers from the divisions to be reviewed and approved by the Director.

3. Routes and distributes incoming documents and emails from NRLMB to the Central Office.

4. Tracks, checks, and ensures completeness and appropriateness of incoming and outgoing documents.

5. Records outgoing documents in the data tracking system and routes to the concerned OBSUs/divisions.

6. Prepares and files incoming and outgoing communications and monitors submission of reports and other documents required by the office.

7. Records, requests and monitors office supplies requirements and issuances.

8. Maintains files and records related to the office functions and services.

9. Assists in the general functions of the Office of the Director.

10. Performs other tasks that may be assigned from time to time.

Qualified applicants may apply online at and email/attach the following documents in a combined PDF file format on or before April 22, 2024 :

Kindly fill out the Job Application Form through this link:

1. Application Letter stating the desired position , item number / code, salary grade and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service 2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark 3. Duly accomplished Work Experience Sheet 4. Authenticated or Photocopy of Transcript of Record and/or Diploma 5. Certificate/s of relevant trainings and seminars attended (if applicable)6. Certificate/s of Employment 7. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance 8. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license and 9. Individual Performance Contract Rating (IPCR) in the last rating period or any of its equivalent, if applicable.

Note:All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF andmust not becompressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

..Qualified applicants will be notified thru text message and/or email.

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link:

Applicants who fail to submit complete requirements through the said GOOGLE FORM within the publication period shall not be considered for the position.

For strict compliance.