Executive Assistant/Bookkeeper-

Company : Shepherd

Job Type : Full Time

Manila

Number of Applicants

:

000+

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Job Description - Executive Assistant/Bookkeeper-

Description Position: Executive Assistant/Bookkeeper Working Hours: M-F 8AM - 4 PM EST Holidays: US & PH Regular Holidays Salary: 1,000 - 1,500 USD About The Job Building connections is at the heart of what we do! With strategic branding, digital marketing, and content creation at our core, our team builds, implements, and manages custom marketing strategies to help our clients grow. Whether you're looking for simple guidance, training for your executives, or full-service marketing solutions managed by our team, we can provide the marketing expertise to propel your business forward. Responsibilities
Communication Management: Efficiently manage email correspondence and handle phone calls when necessary to provide top-notch customer service to both internal and external stakeholders.
Financial Administrative Tasks: Perform basic bookkeeping, budgeting, manage accounts payable/receivable (AP/AR), and oversee payroll management to ensure financial health and compliance.
Documentation and Reporting: Draft reports, official correspondence, and other documents as needed. Ensure accuracy and professionalism in all written communications.
Meeting Coordination: Attend meetings on behalf of the CEO, take detailed notes, and ensure follow-up on action items. Assist in preparing meeting materials and presentations.
Policy and Procedure Development: Support managers and supervisors in the creation and implementation of policies and procedures to optimize organizational efficiency.
Travel and Expense Management: Coordinate travel arrangements, manage budgeting for trips, and handle reimbursements, ensuring compliance with company policies.
Vendor and Supply Chain Management: Address and solve issues related to vendors, including shipment discrepancies, billing, and statements, to maintain smooth operational processes.
Administrative Support: Undertake a wide range of administrative tasks to support the CEO and ensure the efficient functioning of the office.
Marketing Support: Create basic marketing materials as needed, assisting in promoting the agency's services and enhancing its market presence.
Recruitment and HR Support: Oversee department hiring processes, including job postings, screening, and coordinating interviews, to support team growth and development.
Ad-hoc Tasks: Be ready to take on other related duties as assigned to support the CEO and the agency's evolving needs.
Requirements
Proven experience as a Virtual Assistant, Executive Assistant, or similar role, preferably within a marketing or related industry.
Strong command of office software including Slack, Google Workspace, Asana, Quickbooks pref
Excellent communication and interpersonal skills, with the ability to interact effectively with a range of stakeholders.
Outstanding organizational and time management skills; capable of multitasking and prioritizing work effectively.
Experience in basic bookkeeping, budget management, and administrative procedures.
Creative ability to assist with basic marketing materials and support promotional activities.
Detail-oriented with a problem-solving mindset and the ability to handle complex schedules and logistics.