Logistics Coordinator

Warehousing, Storage & Distribution (Manufacturing, Transport & Logistics)

The Logistics Coordinator supports the Operation Smile Philippines’ Cebu Center of Excellence (COE) by ensuring ensure that critically needed supplies and equipment are shipped to the Center and medical programs headed by the COE in a timely and accurate manner. The Logistics Coordinator also works to ensure that the Center storage area is efficiently organized. This position ensures that equipment, medical and non-medical supplies are delivered to the COE in a timely and efficient manner as well as maintained with consistency. This position reports to the Cebu COE Operations Manager and has direct responsibility to align and report to the Operation Smile Philippines’ Logistics Manager for structure and Foundation policy. The position’s responsibilities include, but are not limited to, the following: 

Essential Functions:   

• Manage COE storage inventory, stock control, purchasing, supply chain, and allocation for optimizing programmatic resources. 
• Ensure that the COE storage is properly organized, and all medicines, consumables and equipment are stored under required conditions (of temperature and humidity) and strategically plan to limit wastage of supplies (expiration or otherwise). 
• Build and maintain relationships with freight forwarders and government agencies for transport permits, partnerships, and reduced delivery expenses. 
• Build strategic plans to advance partnerships with suppliers for discounts and multi-year support of medical and non-medical supplies. 
• Collaborate with outside vendors as necessary in ensuring the repair and maintenance of equipment in accordance with our Global Standards of Care and the recommendations of the Medical Councils 
• Place cargo orders for medical programs and center activity in advance; track resource needs and allocations from the Operations team to ensure all have timely and accurate information. 
• Work closely with the Cebu Center Management and OSP Logistics Manager in vendor selection 
• Create purchase orders and process invoices for payment for vendors and transport agencies 
• Participate in COE storage audit as key lead each year. 
• Domestic or International travel is required (15% of the time) 
• Additional duties as required 

Qualifications & Experience Required  

• Bachelor’s degree or equivalent in Business, Supply Chain, or Logistics-related study 
• 3 years of international logistics experience or a multitude of supply chain and procurement experience in Philippines medical supplies and equipment markets. 
• Prior experience with FDA (Food and Drug Administration) and BOC (Bureau of Customs) preferred 
• Excellent oral, written, and interpersonal communication skills. 
• Ability to work across different cultures and across diverse teams of employees and volunteers. 
• Attention to detail and ability to motivate a team of logistic professionals. 
• Proficiency with Microsoft office and ability to successfully operate computerized inventory system. 
• Desire and ability to learn and stay current on international regulations that could potentially impact OSP’s shipping function. 

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