ASSISTANT PROJECT COORDINATOR

Here's a sample job description for an Assistant Project Coordinator with QuickBooks Desktop experience:

Job Title: Assistant Project Coordinator (QuickBooks Desktop)

Location: Fully Remote/Work From Home

Job Description:

We are seeking an Assistant Project Coordinator with experience in QuickBooks Desktop to join our team. The ideal candidate will play a vital role in supporting project management activities and assisting with financial tasks using QuickBooks Desktop software. This position requires strong organizational skills, attention to detail, and the ability to collaborate effectively with cross-functional teams.

Responsibilities:

• Assist with project coordination tasks, including scheduling meetings, preparing agendas, and documenting meeting minutes.
• Support project managers in tracking project timelines, milestones, and deliverables.
• Coordinate with team members to gather project updates, status reports, and other relevant information.
• Assist with the preparation and distribution of project documentation, reports, and presentations.
• Maintain accurate project records, files, and databases to ensure information is readily accessible.
• Assist with financial tasks using QuickBooks Desktop, including invoicing, expense tracking, and account reconciliation.
• Process vendor invoices, purchase orders, and payments in accordance with company policies and procedures.
• Reconcile project-related transactions and expenses to ensure accuracy and compliance with budgetary constraints.
• Collaborate with the finance team to resolve any discrepancies or issues related to project finances.
• Provide administrative support to the project management team as needed, including managing calendars, booking travel arrangements, and coordinating logistics for events or meetings.

Qualifications:

• Previous experience in project coordination, administrative support, or related roles preferred.
• Proficiency in QuickBooks Desktop software is required.
• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent attention to detail and accuracy in data entry and financial record-keeping.
• Strong communication skills, both written and verbal, with the ability to collaborate effectively with cross-functional teams.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of project management methodologies and tools is a plus.
• Ability to adapt to changing priorities and work effectively in a fast-paced environment.