SCM Assistant - Logistics

FILINVEST COMPANY: SHAREPRO, INC.

PAYMENT PROCESSING AND MONITORING

• Ensure on-time payment of suppliers by coordinating with SCM Payments
• Ensure on-time payment of vendors and contractors by overseeing the collection of payment related documents, meeting with different business units to resolve payments related issues
• Review and approval of Request for Payment
• Validate clarification on items and payment terms prior payment to ensure proper flow of money
• Assist in the collection of required documents for on time payment processing
• Liaise between SCM Payments (if applicable to the team), end-user/site, and supplier for the payment of the item being requested, queries, complaints, and other requirements
• Liaise between internal Filinvest departments and vendors/contractors for the payment of the item being requested, queries, complaints, and other requirements
• Provide assistance and aid in the resolution of payment related issues and urgent matters

CONTRACTS ADMINISTRATION

• Coordination with the end-users regarding the schedule of requirements and identify the needed items
• Participation in the conceptualization discussion of the end-users to determine the feasibility of requirements and provide suggestions / alternatives
• Follow up the end-users if expected PRs based on the Purchase Plan are not yet submitted
• Responsible for the updating if there are movements and revisions on the purchase plan
• Establish the monitoring files for construction and service contract, including monitoring the whole contract execution process

PR/PO PROCESSING

• Review Purchase Request (PR) received and ensure that descriptions and
  specifications of the items being requested are accurate and complete within the prescribed time period based on SLA
• Examine and prioritize urgent PRs through proper management of workload to serve immediate needs of the company
• Prepare RFQ and send to accredited suppliers who are capable on providing the items required

PURCHASE PLAN

• Collation and coordination with the end-users regarding the schedule of
  requirements and identify the needed items
• Participation in the conceptualization discussion of the end-users to determine the feasibility of requirements and provide suggestions / alternatives
• Follow up the end-users if expected PRs based on the Purchase Plan are not yet submitted
• Responsible for the updating if there are movements and revisions on the
  purchase plan

DELIVERY MONITORING

• Properly endorse the awarded POs and supplier details to SCM Logistics
• Ensure delivery of suppliers in accordance to SLA and/or purchase plan by
  coordinating with SCM Logistics
• Set the agreed timeline for the services
• Provide assistance and aid in the resolution of logistics related issues and urgent matters
• Awareness in the capacity of the supplier to deliver the items prior awarding
• Able to resolve issues in the deliveries whether it be damaged, missing, etc. within SLA

CDC REQUESTOR

• Request Entry & Exit gate pass for Trucks Monitor CDC Permits