Accounts Payable Specialist

Accounts Payable Specialist - Treasury (Muntinlupa City)

Bookkeeping & Small Practice Accounting (Accounting)

Essilor Shared Services Philippines, Inc. (ESSPI) was a unit established in 2003 to provide IT solutions and technical support to Transitions Optical, one of Essilor’s subsidiaries. Over the years, the team has grown and established their foothold, and expanded to providing Infrastructure and Finance shared services support. In 2015, a program to optimize and elevate efficiency of all operations point of shared services of Essilor in the world became instrumental to ESSPI in becoming a separate business unit from the manufacturing and one of the Essilor companies in the Philippines.

Although the Essilor group has existed since 1972, its origins date back more than a century. Shaped by major technological advances, this long history is also one of a strong company culture built on values and a unique ambition: to help everyone to see well.

Essilor is the result of a unique and nearly 170 year human, industrial and business adventure, which has seen the transformation of an artisanal spectacle maker, established in Paris in 1849 and which rapidly expanded in the Meuse region, into a Group of 61,000 people across the world. Our story is built on strong foundations that nourish Essilor’s culture even today: innovation, partnerships, international openness, entrepreneurial spirit and human values.

JOB SUMMARY

The FSSC Specialist-Treasury supports the Team Leader in the daily cash management activities. This includes but not limited to managing cash position, preparing daily payment runs, ensuring correct bank details of the beneficiary banks as well as participating in various projects and performing other duties as requested.

KEY RESPONSIBILITIES

Payments:

• Initiates payment runs /Payment selection registers with reasonable promptness and accuracy which includes ability to resolve issues with minimum supervision (includes ensuring full approval in the bank within 24 hours from initiating the batch);
• Payment of custom duties and local taxes via bank portals;
• Reimbursement to employees;
• Ensures prompt application of Credit Notes and Prepayments/Advances;
• Seeks approval for payment batches from BU’s and adjusts payment batches as required, uploads payment batches to the correct bank account;
• On uploaded payments in the bank, liaises with the following:
• Bank Approver (BU/FSSC) - ensures that that payment batches are approved and released on time
• Payment Facility Contact (i.e. SWAPs)/Bank Contact – coordinates that payment batches are accepted/processed by the bank
• Works with Business units on cash requirements, schedules of payment and bank payment arrangements (including liaising with European bank contacts);
• Coordinates with Accounts Payable, Accounts Receivable, Set-up and General Ledger Teams for any treasury related issues/concerns on a daily basis;
• Resolves payment issues with BUs, banks and I.T. Team (Oracle/SAP), this includes taking the lead in project activities involving payments;
• Deals with daily payment concerns of BUs including requests for urgent payment and employee related payments/payroll;
• Coordinates with the bank for the void/cancellation of checks;
• Responsible to close Oracle/SAP modules during month end;
• Other related duties which may be assigned by immediate superior (Finance Manager)

Account Reconciliations, Accruals and other reports:

• Performs the following schedules/reconciliations:
• Monthly

JOB SPECIFICATIONS

Must Have:

• Candidate must possess at least a Bachelor's/College Degree in Finance/Accountancy or equivalent.
• At least 1 years Treasury or Accounts Payable related work experience
• Should have experience with ERP Systems (SAP Preferred)
• Should have experience working with different banks and basic know how on bank products and services
• Host-to-Host Banking experience
• Advanced skills in the use of MS Office Excel
• Should have good analytical skills
• Above average communication and interpersonal skills
• Good oral and written communication skills
• Be able to work in a structured environment

Preferred:

• Advantage given to Accounting, Business Administration or other business related courses
• Experience in Shared Services/ BPO
• Proven ability to work under pressure
• Able to work with the least supervision needed
• Worked in an international and culturally diverse organization

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