Accounting Assistant - Accounts Payable

KEY ACCOUNTABILITY 1 - Processing of Payments

• Process timely the payables of the handled project to its third party-suppliers of services and goods including the payment of all government agencies payables.

• Process and monitor petty cash fund (PCF) replenishment and ensure that all petty cash vouchers (PCVs) are

signed by authorized signatories.

• Ensure that all payable for payment processing including PCF replenishments are with complete supporting

documents and endorsed for payment by respective Building Manager.

• Monitor cash balances of the Condominium Corporations/HOAs and prepare weekly cash flows/cash position

report before releasing checks to third party contractors.

• Ensure that all government agencies payable shall be paid on or before the due date to avoid penalties.

KEY ACCOUNTABILITY 2 Maintenance of Books of Accounts and Preparation of Financial Reports

• Maintain an up-to-date, accurate and reliable book of accounts and records.

• Prepare monthly bank reconciliation statements and clear reconciling items and report immediately noted

discrepancies to immediate superior for action.

• Prepare financial reports with complete supporting schedules.

• Prepare monthly variance analysis with a brief explanation of significant variances noted.

• Coordinate with the Billing Assistant, Administrative Assistant/Cashier in connection with the Condominium/HOA financial transactions handled.

• Submit financial reports to Operation and assist in the financial requirements of the Building Manager as

necessary.

• Assist in the preparation of Annual General Membership Meeting of Condominium Corporation/HOA.

• Assist in the annual financial audit of Condominium Corporation by providing necessary audit schedule

requirements.

• Attend to concerns of members of the Board of Trustees in relation to financial status of the Condominium

Corporation/HOA

• Provide financial support to Building Manager such as but not limited to analysis of expense accounts, cash

position and cash flow and assist in the budget preparation of the handled project.

KEY ACCOUNTABILITY 3 Other task
Other tasks that may be assigned from time to time.