Accounts Payable Assistant

Position Summary:

The Accounts Payable Assistant is responsible in the preparation of check vouchers. And ensures that all attachments are complete and valid, no-over payment and double payment.

DESCRIPTION OF FUNCTIONS

Administrative

• Performs filing, safe keeping and archiving of paid and released vouchers.
• Helps maintain the cleanliness and security of the accounting office, especially the files, computer, and other equipment of the department.
• Receives and log in all incoming documents for the department.

• Checks RFP and ensures that documents are complete, acceptable in form and in substance.
• Strictly observes the turnaround time in processing payables.
• Ensures that all expenditures are properly booked.
• Ensures completeness of voucher package transmitted to Funds Management Section.
• Attends to creditors inquiries.
• Prepares creditors account reconciliation, if needed.
• Receives and validates suppliers invoices and RFPs.
• Prepares schedule to ensure proper computation of payment to agencies.
• Resolves invoice discrepancies and payments issues with agencies/vendors/suppliers.
• Prepares journal entries, if needed.
• Monitors monthly/quarterly government contributions (SSS, Philhealth & Pag-Ibig) for agencies.

Job Qualifications:

• Bachelors degree in accountancy or any business-related course.
• With at least 6 months work experience in accounting or finance field.
• Experience in Mall setup is a plus.
• Willing to be assigned in Alabang.
• Fresh graduates are welcome to apply.