Accounts Payable Assistant

The Accounts Payable Assistant is responsible for the timely and accurate payment of invoices, proper recording and documentation of expenditures, monitoring and reporting of transactions and coordination with the purchasing team and other departments as necessary.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

1. REQUEST FOR PAYMENT AND CHECK VOUCHER PREPARATION
a. Checking of documents to ensure that transaction is valid and compliant to company policies. b. Preparation of Request for payment
c. Preparation of Check Voucher for check payment transactions and dummy Check voucher for online transactions
d. Preparation of Journal Voucher for cash distribution and other necessary adjustments

2. REPORTS AND MONITORING
a. Preparation and updating of Supplier and Budget monitoring
b. Preparation and monitoring of payment transactions
c. Monthly preparation of summary of Expanded Withholding Tax for remittance

3. FILE MAINTENANCE AND RECORD KEEPING
a. Filing and safekeeping of check vouchers
b. Observe proper accountability of filed Check vouchers

TECHNICAL COMPETENCIES AND SKILLS:

• Can use Microsoft Office (e.g. Excel, Word)
• Knowledge of any computerized accounting system
• Can express ideas clearly, with good communication skills.
• Gathers and analyzes information skillfully and produce mathematical computations/w accuracy.
• Can handle multiple tasks with interruptions and can perform work with clear attention to details.
• Looks for ways to improve process and quality.
• Can work within deadline and complete work in timely manner.
• Can apply effective interpersonal skills to provide service.

EDUCATION, TRAININGS, LICENSES REQUIRED:

• Must have a BS Accountancy degree
• Training on taxation updates is an advantage
  
• A CPA License is an advantage