Accounts Payable Officer - Onsite/Dayshift

We are seeking a detail-oriented finance professional to manage accounts payable processes, creditor reconciliations, and payment runs. This role requires strong organizational skills, accuracy, and the ability to work independently while collaborating with internal teams. Join a dynamic organization that values precision and proactive problem-solving

Key Result Areas

• Prompt processing of creditor invoices for all locations
• Accurate general ledger allocation of creditor invoices
• Timely reconciliation of local creditors
• Organize and generate weekly EFT payment runs
• Accurate setup and maintenance of creditor records
• Respond promptly to creditor and internal queries

Tasks and Responsibilities

Daily / Weekly

• Code and enter expense invoices using the general ledger chart of accounts

• Ensure all expense invoices are authorized by a manager before processing; distribute and follow up as needed
• Generate weekly EFT and BPAY payments every Friday
• Process staff expenses and petty cash reimbursements weekly, ensuring receipts are attached
• Complete supplier credit applications upon receipt
• Set up new creditors following established guidelines
• Collaborate with Accounts Receivable to chase outstanding payments from customers (primarily outside Victoria)
• Upload daily PayWay transactions, validate, review bank statements, and enter transactions as required
• Match Accounts Receivable in SAGE and assist with customer inquiries

Monthly

• Perform supplier reconciliations between the 15th and 20th working day of the month; ensure all invoices are entered in SAGE
• Follow up with staff for missing invoices and reconcile statements against SAGE
• Process monthly accounts such as MasterCard, Motor Pass, City Link, Equifax promptly upon receipt
• Run and review creditor aged trial balances by location; address irregularities
• Review and clear import creditor MISC account in conjunction with overseas freight creditor accounts

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3+ years of experience in accounts payable and accounts receivable
• Strong working knowledge of accounts payable processes and accounts receivable
• Experience using SAGE (a plus)or accounting software (Xero, MYOB, or similar)
• Proficiency in Excel and strong computer literacy across the MS Office or Google Suite.
• Excellent attention to detail, accuracy, and organisational skills.
• Strong communication skills for liaising with suppliers and internal stakeholders.
• Ability to work under pressure and manage competing priorities in a dynamic environment.
• A proactive mindset with the ability to identify and implement process improvements.
• Prior experience in an offshore or remote support environment is advantageous.

• Full-time onsite
• Monday to Friday 7:00 AM – 4:00 PM PHT (adjustments will be made for AU daylight saving time)
• HMO with 1 free dependent and other medical reimbursements
• 20 annual leaves + 1 birthday leave
• Onsite allowances and other bonuses
• Government-mandated benefits
• Opportunities to work with leading companies in Australia and beyond
• Training programmes for career development
• Engaging company outings, team activities and wellness sessions
• Supportive, inclusive culture
• Dedicated managers focused on your growth and success