Accounts Payable Processor

Position Summary

The Accounts Payable (AP) Processor – Level 1 is responsible for supporting day\-to\-day accounts payable operations by ensuring timely and accurate processing of vendor invoices. This role focuses on invoice intake, document management, data entry, and monitoring approval workflows. The position plays a key role in maintaining accurate financial records and supporting smooth payment cycles.

Key Responsibilities

• Monitor designated accounts payable email inboxes and portals for incoming vendor invoices and related documentation
  


• Open, review, and validate invoice submissions for completeness and accuracy
  


• Download, name, and save invoices and supporting documents to the appropriate shared drive or document management system
  


• Enter invoice data into the accounting system, including:
  




• Vendor information
  


• Invoice date and number
  


• Amounts and tax details
  


• General ledger coding, spend categories, departments, and project codes
  




• Match invoices to purchase orders or contracts when applicable
  


• Route invoices through the appropriate approval workflows and monitor approval status
  


• Follow up with internal approvers to ensure timely invoice approval
  


• Flag discrepancies, missing information, or exceptions to the AP team lead for resolution
  


• Maintain organized records and ensure documentation complies with company policies and audit requirements
  


• Support month\-end closing activities as needed.
  

Requirements

Qualifications & Skills

• 2\-3 years of experience in accounts payable, accounting support, or shared services environment
  


• Strong attention to detail and high level of accuracy
  


• Basic understanding of accounting principles and invoice processing
  


• Ability to follow defined procedures and meet processing deadlines
  


• Proficient in Microsoft Excel and basic accounting or ERP systems
  


• Comfortable working with email\-based workflows and shared file systems
  


• Strong organizational and time management skills
  


• Ability to communicate clearly and professionally in English (written and verbal)
  

Preferred Qualifications

• Experience supporting U.S.\-based or international clients
  


• Familiarity with ERP systems such as MS Dynamics 365, NetSuite, SAP, Oracle, or similar
  


• Prior experience in an outsourced or shared services environment
  

Key Competencies

• Attention to detail
  


• Process adherence
  


• Accountability and reliability
  


• Time management
  


• Collaboration and responsiveness