Accounts Payable Specialist

Our purpose

Here at Datacom, we connect people and technology in order to solve challenges, create opportunities and discover new possibilities for the communities we live in

The Nitty Gritty

Datacom is Australasia's largest homegrown technology services business of over 6500 people, from humble beginnings as a small family business, we have enjoyed healthy, organic, and sustainable growth to become a large multinational, that proudly holds on to our ‘small family business feel.

We have extensive expertise in operating data centers, providing IT services, software engineering, and application management, as well as payroll and customer service design and operations. With this comes a long list of significant clients Datacom is committed to hiring, developing, and promoting the best talent from a diverse range of backgrounds. We are local at heart, yet world-class in capability

At the center of our vision and values are people: our people. We are guided by what is best for our staff, our customers, and our communities.

Growing to dominate the New Zealand government and corporate IT market, we expanded into the Philippines, Malaysia, and Australia in the mid-90s and have been growing in those regions ever since.

Do you have what it takes to help us grow? This is your chance to be part of something new, getting on from the ‘ground floor’ and benefiting from all the up-side of a ‘start-up’ initiative with the security of a large multinational (and yet none of the down-side).

Role Overview and Objectives

The Accounts Payable Specialist is responsible for supporting the Team Lead - Accounts Payable in managing the accounts payable process stream. The role helps to ensure all vendor invoices and credits, and employee expenses are processed in an accurate and timely manner and in accordance with legislation and Datacom policy.

Role Responsibilities

The Accounts Payable Specialist is responsible for:

1. Processing

• Matching invoices to PO’s
• Invoice entry, coding, and approval for general expense invoices within agreed timeframes
• Following up on queries
• Managing assigned Mailbox for AP Queries
• Resolving issues
• Processing returns
• Understanding the customer invoicing process

2. Vendor Reconciliations

• Reconciling vendor statements as received
• Clearing all reconciling items from reconciliations

3. Financial Support

• Other support to the finance team as required.
• Any Ad hoc duties as specified by Team Lead – Accounts Payable or General Manager - Transaction Services

4. KPI’s

• Ensure all KPIs set are met within the timeframes set

Additional Responsibilities

The Accounts Payable Specialist is responsible for (but not limited to):

• Processing invoices and overseeing accounts payable processing to ensure that invoices and credit notes are processed and paid in a timely and accurate manner.
• Managing allocated portfolio to ensure payments are processed and paid timely, accurately and in accordance with internal process and agreed terms.
• Ensuring all vendor queries are addressed in a timely manner.
• Supporting the implementation of enhancements that will improve service quality and/or reduce the cost of doing business.
• Continuously monitoring and evaluating key performance indicators, forecasting and trends.
•  Ensuring governance and risk management strategies comply with applicable legislation, commonwealth government policy, relevant standards, contract obligations and the strategic priorities of Datacom.  
•  Takes reasonable care that their actions (or inactions) do not harm the Health and Safety of self or others. Reports all incidents, hazards or unsafe work practices as per Datacom policy.

Knowledge

• Knowledge and experience in business performance and finance.
• Understanding of the business and technology strategies in which the organization operates.
• Knowledge of finance management practices with a clear understanding of the relationship between costs, utilization, and project revenue.
• Strong business acumen.

Experience

• 3+ years of demonstrated experience in accounts payable.
• Experience developing and implementing strategic plans and objectives.

Skills

• Expertise in MS Excel and the ability to create models and reports using Pivot Table is a MUST
• Ability to manage complex issues of diverse scope where analysis of situation or data requires evaluation of a variety of factors, including an understanding of current business trends.
• Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results.
• Establishes and assures adherence to budgets, schedules, work plans, and performance requirements.
• Ability to frequently interact with a variety of stakeholders and team members.
• Ability to transform customer requirements into a technical solution and work according to deadlines.
• Effective presentation skills with the ability to convey technical information across various levels.

Our office is at BGC Taguig and we have hybrid work setup(Twice a week) and a flexible work schedule and we promote Work-Life balance, and an APAC focus means no graveyard shifts!

We also provide exciting perks such as spotter fees, HMO with Free 4 Dependents, Leave credits, Performance bonuses, and a work-life balance environment.

Why join us here at Datacom? 

Datacom is one of Australia and New Zealand’s largest suppliers of Information Technology professional services. We have managed to maintain a dynamic, agile, small business feel that is often diluted in larger organisations of our size. It's our people that give Datacom its unique culture and energy that you can feel from the moment you meet with us. 

We care about our people and provide a range of perks such as social events, chill-out spaces, flexi-hours and professional development courses to name a few. You’ll have the opportunity to learn, develop your career, connect and bring your true self to work. You will be recognised and valued for your contributions and be able to do your work in a collegial, flat-structured environment. 

We operate at the forefront of technology to help Australia and New Zealand’s largest enterprise organisations explore possibilities and solve their greatest challenges, so you will never run out of interesting new challenges and opportunities. 

We want Datacom to be an inclusive and welcoming workplace for everyone and take pride in the steps we have taken and continue to take to make our environment fun and friendly, and our people feel supported.