Accounts Payable Specialist

Specific Duties and Responsibilities:

• Manages all AP mailbox
  

• Download and process invoices and statements for payment from the mailbox. 
  

• Access and download utility bills from Vendor websites. 
  

• Ensure invoices are properly posted and paid in the system 
  

• Statements are properly paid and reconciled. 
  

• Prepare and send reconciliations to the client 
  

• Download Missing invoices from Vendors website 
  

       â—    Request a copy of any Missing invoices to the Vendor

    â— Compliance with the preparation and maintenance of updated process documentations 

    â— Update all AP trackers needed on the process.

    â— Make a follow-up for all missing invoices requested.

    â— Post any backend credits if needed.

    â— Any ad hoc or other task/s that is applicable and necessary for the Line of Business

    Quality & Information Security Management

• Adhere to and implement Infinit-O’s quality and information security policies and carry out its processes and procedures accordingly.
  

• Protect client-supplied and generated for client information from unauthorized access, disclosure, modification, destruction or interference (see also Table of Offenses).
  

• Carry out tasks as assigned and are aligned with particular process or activity related to information security.
  

• Report any potential or committed non-conformity, observation and/or security event or risks to immediate superior.
  

• Assist Internal Audit Team during internal audits of assigned projects
  

Requirements

Requirements and Qualifications:

• Graduate of Accounting or Equivalent (Accounting Technology) 
  

• Knowledgeable in spreadsheet, computing application 
  

• Understand the charts of accounts especially in Accounts Payable 
  

• Understand the end to end process of Accounts Payable 
  

• Thorough knowledge of accounting and finance policies and procedures 
  

• Accounting software experience is a plus 
  

• Has the ability to work independently to conform to tight deadlines 
  

• Has an excellent English, written and oral, communication skills 
  

• Good analytical ability with excellent organizational & multi-tasking skills and 
  

outstanding attention to details 

• Must be proactive, motivated, detail-oriented, a team player and be able to meet any Service Level Agreement and metrics as per agreed with the client.