Accounts Payable Specialist

Xometry is looking for an AP Specialist that will help with the day-to-day operations of the accounting department including accounting operations. He or she will be responsible for the accuracy and timeliness for Accounts Payable, but not limited to the following:

Responsibilities:

• General Invoicing (50%)
• Responsible for data entry of vendor invoices and to ensure accuracy and appropriate expense/department coding
• Gaining an understanding/following up with department heads on invoice what invoices are for/approvals
• Resolves vendor correspondence and discrepancies in a timely manner
• Routes/corresponds with departments heads to resolve problems associated with the processing of invoices
• Works with purchasing team to ensure proper approval and handle urgent requests
• Creates vendors by requesting W9/W8 and completing required fields in the accounting system
• Corporate Credit Card and Reimbursements
• Review corporate credit card transactions are going to the correct GL and department
• Ensure there is proper documentation and business purpose for each expense
• Add/update vendors in accounting system for new credit card transactions
• Follow up with approvers and credit card users to ensure timely reconciliation
• Non-USD Payables
• Confirm accuracy and provide timely payment to vendors/suppliers located outside of the US.
• Review all payments to make sure payment meets the compliance and legal requirements
• Investigate and resolve any issues associated with payments to non-US based vendors/suppliers.
• ACH Payables (10%)
• Ensure accurate and timely processing of ACH payments that are approved to process for payment
• Set-up transactions in Accounting System/Bank and confirm payment information to make sure electronic transmission of data is correct.
• Monitor the process to identify inaccurate information or failed payments.
• Provide corrections and solutions to ensure 100% accuracy.
• Other (20%)
• Gathering samples related AP transactions during internal and external audit testing and assist addressing audit queries
• Provide backup support to other members in the accounting department
• Record weekly bank transactions
• Works on special projects and new initiatives (including process improvements in AP and Purchasing)
• Reviewing monthly expenses for GL and department accuracy
• Create journal entries to reclass expenses
• Transition vendors paid by check vendors to ACH payments

Qualification:

• A minimum of 2 years of accounts payable experience required
• Advanced Microsoft Excel skills with experience using formulas/pivot tables, etc.
• Experience with Intacct is a plus, requires experience with accounting software
• Strong ability in managing priorities
• Ability to perform in a high-growth, fast-paced, collaborative work environment