Admin and Exec Assistant - #34539

This is an excellent opportunity for someone to join a company that fosters a collaborative and positive work environment while leading a team that is continuously growing.

Company Profile

Our client is a dedicated support services provider for the HHI Group of Companies. As the Group’s shared services arm, our client manages key business functions—including legal, accounting, and administrative operations—to ensure consistency, compliance, and operational efficiency across HHI’s diverse portfolio of real estate and investment ventures.

In addition to servicing the HHI Group, our client also works with a select group of third-party clients, providing tailored support solutions to small and medium enterprises that benefit from company industry experience and integrated approach.

Duties and Responsibilities:

Executive Support

• Manage calendars, set appointments, and coordinate internal and external meetings
• Assist with travel arrangements, event logistics, and other errands as needed by management
• Prepare presentations, reports, and correspondence for review or signature by executives
• Organize and track action items from meetings and ensure timely follow-through

Administrative Office Support

• Maintain an organized and efficient physical and digital filing system
• Manage incoming and outgoing correspondence (email, courier, phone)
• Monitor office supplies and coordinate with vendors for replenishment and maintenance
• Coordinate with building administration and third-party service providers

Legal and Document Management

• Maintain accurate, organized, and up-to-date records of legal documents, corporate files, and office correspondences
• Assist with formatting and clerical preparation of legal documents, board resolutions, or reports
• Support compliance with internal document protocols and confidentiality standards

HR and Onboarding Support

• Coordinate recruitment logistics, employee onboarding/offboarding, and clearance procedures
• Prepare basic HR documentation such as ID templates and forms
• Facilitate access setup (email, workspace, file systems) for new hires
• Coordinate enrollment in HMO and government systems with HR or accounting

Qualifications:

• Bachelor’s degree in business administration, Office Management, Legal Management, or a related field
• At least 3-5 years of experience in an administrative or executive assistant role or as a legal secretary
• Excellent organizational, communication, and time management skills
• Trustworthy and able to handle confidential matters with discretion
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Proactive, detail-oriented, and works well with minimal supervision

What will make you standout?

• Experience in a law, accounting, or other professional services firm is a strong advantage
• Has a strong Experience with or ability to adapt to Microsoft 365 Business Tools (e.g., Microsoft Teams, SharePoint Online, OneDrive and cloud-based workflow and project management systems (e.g., Monday.com, Click Up, Asana and Trello)

Job Type: Permanent

Employment Type: Full-time

Schedule: Monday to Friday 8AM- 5PM PHT (Included 1 hour lunch break) or 9AM- 6PM PHT (Included 1 hour lunch break)

Location: Full-onsite (Taguig City)

Industry: Real Estate